HR - Admin Executive

Recruitment: 60%

• Coordinate hiring activities
• Undertake clerical duties (e.g. answering emails and drafting offer letters)
• Prepare and post job ads online
• Help with resume screening and initial phone screens
• Schedule interviews and keep calendars for all hiring teams and candidates
• Greet and assist interviewees onsite
• Maintain candidate database
• Handle records and paperwork
• Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)

Administration: 40%

• Act as a first point of contact to external vendors and guests, directing them to appropriate offices
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Greet office visitors, answer and direct phone calls
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Schedule and track meetings and appointments, book flights, and handle travel logistics
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Manage office supplies across all floors.
• Coordinate office repairs and maintenance.
• Assist colleagues whenever necessary and perform necessary duties when needed.

• Two to three years of experience as an office admin, office assistant, or any relevant role.
• Proven experience as Recruitment Assistant, Office Administration or other recruiting-related role
• Familiarity with hiring practices and stages (screening, interview, assessment, onboarding)
• Experience using recruiting software and social networks for recruiting
• Ability to work independently and as part of a team
• Strong organizational and time management skills
• Great attention to detail
• English fluently, outstanding communication skills
• Problem-solving ability
• BSc/BA in HR, Business or relevant field

• Working time: 5 days per week
• Salary and bonus: Competitive
• Strong career promotion with friendly and open working environment
• Competitive income includes basic salaries, bonuses holidays.
• Welfare programs: Travel, Teambuilding, social insurance.....