Administrative Specialist - Chuyên Viên Hành Chính

1.Administration duty:Be responsible for all administration activities for smoothly working condition.

• Ensure ordering necessary stationary, office utilities and other items following request from managers, teamleaders and BOD
• Manage all office maintenance: IT, air conditioning, electrical works, furniture, water dispensers, pest control, etc. and co-ordinate renovation works.
• Manage all assets and ensure security, cleaning, safety & fire control of the company and coordinate asset requisition, purchase, transfer, disposal and audit.
• Responsible for systematic filing system, notarized document safety keeping of private and confidential documents.
• Annually analyze and monitor team’s expenses and operational budget (yearly, quarterly, and monthly).
• Arrange for the company business trip & welcome guests (including flight reservation, visa and accommodation arrangements).

2. Budget and payment management:

• Planning and estimated monthly & annual budget; plan for saving cost and control expense for GA payment effectively.
• Make report of actual expense monthly; quarterly, yearly.
• Process & manage monthly Payment: Company Car, Cellphone, Landline & Internet phone, Post service, Taxi Card, Printing & Photocopy Machine Rental Fee, Name Card & Notarization; Stationary & Office Utilities, training fee and other rental & leasing Fee...
• Process & manage other arising Payment: Entertainment, Air Ticket, Accomodation Fee & Daily Expense, Flower & Gift

3. Company event & activities:

• Supporting all activities to motivate employees, create good working environment to enhance team work spirit and co-operation from staff to achieve good production target (workshop, teambuilding, sportday, happy meal, summer vacation...)
• Implement Company event: CSR, CSV (donation, supporting Ward, District); Lotte scholarship...

4. Other duties

• Support other department activities as required.
• Other tasks or responsibilities as assigned by BA Manager & Team Leader, General Director.

• Bachelor of Business Administration or related fields or equivalent professional qualification. Required 3 years experience.
• Excellent written and verbal communication skills both in Vietnamese and English.
• Good health, can work under high pressure and motivate himself.
• Teamwork skill: Actively promote teamwork.
• Service orientation: customer service minded.
• Methodical, accurate, and neat; Energetic, positive attitude.
• Exceptional time management skills and a sense of urgency in meeting deadlines.

• Competitive salary with comprehensive benefits: regular health check-ups, team-building activities, paid leave, holiday gifts, etc.
• Full insurance coverage: social insurance, 24-hour insurance, health insurance
• Support for parking, lunch, tea, and coffee