Admin Executive

Accounting tasks:

• Prepare payments for suppliers on schedule and in accordance with staff requests;
• Follow up with suppliers on paperwork and VAT invoices;
• Update the supplier database;
• Collect and check all expense claims from staff members;
• Manage cash in and out;
• A single point of contact with the bank and accounting firm.

HR tasks:

• Prepare, collect and file all documentation related to staff members in accordance with the laws and regulations;
• Handle or coordinate with the agency on legal processes for staff members (Vietnamese and foreigners);
• Keep track of leave days and coordinate with the accountant on monthly payroll preparation.

Administrative tasks:

• Answer and route all incoming calls;
• Prepare contracts, liquidation minutes, and VAT invoices for clients;
• Purchase office supplies;
• Purchase equipment for events when required;
• Compile, update and file internal forms and documents;
• Supervise the office equipment maintenance;
• Make proposals to improve AsiaMotions’ internal admin processes.

Language ability: Native Vietnamese speaker and fluent in English.
Technical ability: Proficient in Microsoft Office.
Required skills:

• Well-organized and detail-oriented;
• Trustworthy;
• Ability to work independently as well as collaboratively as part of a team;
• Eager to learn.

Required experience: At least three years of experience in the relevant positions. A bachelor's degree in business administration, law, or an equivalent field is required.

Kindly send CV in English only.

• One-year full-time contract with a pro-rata 13th month salary;
• Entitled to insurance according to the Labor law, including public health insurance and social insurance, along with a private health insurance chosen and paid by AsiaMotions;
• Entitled to leave days and compensation days according to the company’s policy;
• Receive frequent in-house training in outdoor skills.