Accounts Officer

Accounts Payable:

Assists with the accounts payable function by processing supplier invoices in accordance with internal policies and ensuring timely payments.
Monitor shared inboxes for incoming supplier invoices and sort them appropriately using digital tools such as SharePoint and Microsoft Teams, ensuring all documentation is accurately stored and readily accessible.
Match bills to corresponding purchase orders and delivery documentation, ensuring accuracy and completeness before processing for payment.
Review and validate payment batches prior to execution to confirm accuracy, appropriate approvals, and correct general ledger coding.
Process new supplier setups, including the collection and verification of required documentation, and ensure supplier records are accurately maintained in the system.
Prepare and submit supplier credit applications as required, ensuring all supporting documents are compiled and information provided is accurate and up to date.
Reconcile accounts payable sub-ledgers and investigate any discrepancies to maintain the integrity of vendor balances.
Ensure timely processing of invoices and payments to maintain good supplier relationships and avoid late fees or penalties.
Maintain compliance with internal controls and policies, ensuring accuracy and consistency in accounts payable procedures.

Accounts Receivable

Invoice Generation & Distribution: Prepare and send accurate invoices to customers. Ensure timely billing based on contract terms or delivery milestones.
Payment Tracking & Processing: Monitor incoming payments and record them in the accounting system. Match payments to invoices and resolve discrepancies.
Customer Account Management: Maintain up-to-date customer records. Reconcile customer accounts and investigate variances.
Collections & Follow-ups: Follow up on overdue invoices via calls, emails, or formal notices. Negotiate payment plans if necessary.
Reporting & Analysis: Generate aging reports to track outstanding receivables. Provide insights on cash flow and customer payment trends.
Compliance & Documentation: Ensure adherence to company policies and financial regulations. Maintain proper documentation for audits and internal reviews.
Collaboration: Work closely with finance teams to resolve billing issues. Support month-end and year-end closing processes.

Reporting/ Reconciliation

Perform regular bank reconciliations, ensuring that all transactions are accounted for and variances are investigated and resolved in a timely manner.
Reconcile corporate credit card transactionsand monitor expenses submitted through the Xero Expenses system to ensure they align with policy and supporting documentation.
Reconcile inter-entity transactions and loan accounts,ensuring that all intercompany balances are aligned and accurately recorded.
Reconcile key balance sheet accounts monthly,identifying and resolving discrepancies to support accurate financial reporting.
Support monthly and year-end close activities,contributing to accurate and timely financial reporting across the business.
Assist the finance team with ad-hoc tasks and reporting requirements,providing support and flexibility as needed to meet department goals.

KEY SELECTION CRITERIA:

• Completion of a bachelor’s in accounting and 1.5+ years’ experience in a similar role
• High level interpersonal skills together with excellent written and verbal communication and organizational skills and the ability to liaise with people at all levels, internal and external to the Institution.
• Awareness and understanding of the need to maintain confidentiality and discretion in the context of various legislative requirements.
• Demonstrated capacity to work both independently as well as cooperatively as part of a team.
• Critical and strategic thinking regarding financial management

ESSENTIAL SKILLS AND EXPERIENCE:

• Expertise in MYOB, XERO and Databases with accurate and prompt data entry is preferred
• Experience using online collaborative workspaces
• High attention to detail
• Problem solving ability and analytical mindset
• Demonstrated high level of commitment to the provision of quality customer service and the ability to priorities tasks.
• Proven ability to work under pressure, adhere to strict timelines and adapt to peak workloads.
• Previous experience in the construction