Sales Administrator

1. Inventory & Delivery
a. Receive inquiry from Sales Team & clients; check & prepare DO.
b. Coordinate with Accounting Dept. & Warehouse keepers.
c. Follow-up and inform clients & collect docs for filing after success.
d. Monthly report to DM for stock sales, inventory, ongoing Contracts status.
2. Pricing & Quotation – Purchase Order & Contract Preparation
a. Manage Pricing System offered by SM.
b. Offer stock price to clients for small inquiries.
c. Consolidate Prices offered by Sales Team to clients.
3. Managing documentation and data system
a. Prepare PO/SO; Proposal; tender documents.
b. Receive information from Sales Team to place order to Suppliers.
c. Get info from sales team & Prepare draft Contract to send to Clients – Follow up for signature.
d. Coordinate with other teams to follow up account receivable (AR) including down payment from the
customer & complete request payment process as per sales contract.
e. Coordinate other teams to ensure issue bonds as per tender / the sales contract on time: advance payment
bond, performance bond, warranty bond, others...
4. Project management
a. Monitor shipment schedule to release delivery notice to the customer
b. Complete customs clearance process including checking for customs declaration & releasing import tax to
deliver the goods in time
c. Follow up and keep record of installation process
d. Submit documents to complete receivable collection

• Good communicate in English and Vietnamese both verbal & written
• Proficient in MS Office (Excel, Word, Power Point, etc.)
• Proactive, careful, well organized, detail-oriented, highly resourceful and follow up skills
• Good problem solving and analytical skill
• Willing to learn, multiple tasks and be able to work in a fast – paced environment
• Good at time management and planning skills
• Work independently as well as in a team

What we offer:
• Competitive salary + monthly bonus + 13th salary
• An open and dynamic English working environment & promotion opportunities
• Great chance to develop through on-the-job training method