Intermediate Specialist, Accounting

Job Purpose:

The position is responsible for managing Accounts Payable operations, ensuring accurate processing and timely payments to vendors (including General Agency office), staff claims and clients. Key responsibilities include:

• Execute vendor, client, staff claims payment processes

• Conducting regular bank statement reconciliations

• Managing contracts and maintaining organized filing systems

• Performing additional tasks as assigned by the line manager

This role plays a crucial part in maintaining financial accuracy, supporting vendor/client/employees’ relationships via accurate and proper payment, and contributing to effective inventory management within the organization.

Major accountabilities:

1. Maintains processing and payment to Vendor accurately and in a timely manner.

-Check accuracy of invoices and supporting documents to compliance with company policy and VAS.

-Manage the approval and payment process

2.Verify and process payment to Client in line with TAT setting out.

-Check bank transfer information to ensure it is accurate with Client's information provided.

-Manage the approval and payment process

3.Perform reconciliations including Vendor statement reconciliations, Client statement reconciliation

4. Provide & reconcile with HR for 10% PIT deduction from supplier and calculate withholding tax (if any)

5. Contract management and filling

6. Filling all documents relating to Vendor payment

Specialized knowledge

• Solid understanding of basic accounting and accounts payable principles

• Understanding of basic laws and regulations on invoices and payment process

• Good communication skills

Problem solving:

1. Resolving payment issues when processing, such as wrong account number, payment submit close to cut-off time requiring following-up with banks

2. Addressing unexpected issues in bank reconciliations that may impact financial reporting deadlines

Education and experience

- Bachelor’s degree relating to finance, accounting, banking, etc.

- 0-4 years of working experience in accounting. AP knowledge is preferred.

Communication:

Daily communication with internal stakeholders (department raising the requests) and external stakeholders (banks, vendors, etc) to ensure accurate processing and timely payments to vendors (including General Agency office), staff claims and clients