HR Assistant (Full-Time)

ABOUT THE ROLE

Reporting to: HR Manager

Main responsibility: to provide administrative support to the HR Department’s organization and functions.

Main duties:

Recruiting:

• Create flyers and recruitment posts.
• Manage forms in the recruiting process.
• Follow up on communication with candidates
• Screen CVs and report for selection.
• Host online and/or in-person interview.
• Update track log on candidate and staff profiles.
• Manage storing, organizing data and documents from candidates and team members.
• Report on freelancer pool status.
• Prepare documents of onboarding for staff.

Staffing:

• Allocate freelancers according to trip requests.
• Prepare staff list for sending to schools.
• Send staff lists to trip’s team leaders.

Compensation and Benefits:

• Manage contract for full time and freelance staff.
• Track on Leave days and Compensation days.
• Make sure contracts are up to date and comply with legal requirements.
• Be able to respond to inquiries from staff members.

Events’ operation:

Feedback

• Create and manage feedback forms for freelancers and team leaders.
• Report on satisfactory status, suggestion for improvement
• Report on cases of safety and safeguarding violation, or required for clarification.

Smugmug link

• Create Smugmug links for trips (to send school and photographers)
• Send links to photographers.
• Check photos each day when trip takes place.
• Download photos for backup.

Documentation:

• Store and organize documents in the HR Department
• Improve process and documents to be efficient and coherent.

Onboarding and training:

• Assist in logistics of onboarding and training programs.

REQUIREMENT

Language ability: Native Vietnamese speaker and fluent in English.

Technical ability: Proficient in Microsoft Office; Canva skill is a plus.

Required skills:

• Well-organized and detail-oriented;
• Trustworthy;
• Strong interpersonal skills and communication skills.
• Quick and good at social media channels; eager to learn on new tools.
• Ability to work independently as well as collaboratively as part of a team;

Required experience:

• At least 1 year of experience in the relevant positions.
• Degree or certification in completing HR trainings/ courses.

BENEFITS:

• 1-year full-time contract with pro-rata 13th month salary.
• Receive training support for the necessary skills for the requirement of the job.
• Entitled to insurance according to the Labor law, including public health insurance and social insurance, along with a private health insurance chosen and paid by AsiaMotions.
• Entitled to leave days and compensation days according to the company’s policy detailed in the Employee Handbook.
• Receive allowance for phone card.
• Applicable for bonus according to yearly performance review.