Admin And HR Manager

Admin Manager duties:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

HR Manager duties:

HR system and process and procedures

- Develop a system of regulations, rules and processes in Human resources.

- Report to management and provide decision support through HR metrics

Human resources planning:

- Develop and implement HR strategies and initiatives aligned with the overall business strategy;

- Support current and future business needs through the development, engagement, motivation and preservation of human capital.

Compensation & benefits:

- Develop policies, regulations and manage activities related to human resources: probation, employment contract, salary, bonus, annual leave, timesheet, social insurance, unemployment insurance, third-party insurance, union funds allowance payout, perdiem, travel policies, etc

- Maintain pay plan and benefits program

- Oversee and manage a performance appraisal system that drives high performance

- Develop and ensure implementation of the Performance Evaluation system (KPI) and Employee Competency Assessment

Recruitment:

- Manage the recruitment and selection process

- Implement recruitment and employer branding projects to meet the long-term and short-term needs of human resources;

Learning & Development & Training

- Assess training needs to apply and monitor training programs short-term/medium-term/long-term team development and provide internal development opportunities for employees

Staff relations & retention & compliance:

- Act as a bridge between the Board of Directors and employees through addressing demands, aspirations, conflicts or other issues;

- Maintaining good relations with employees to understand their needs/concerns and promote a positive work place.

- Nurture a positive working environment

- Ensure legal compliance throughout human resource management

- Capable of handling complain/conflicts between employee and Board of Directors

Key Relationships:

• Internal:

o Cooperate and support all other heads of Department such as Accounting; Legal, Sales & Marketing

• External:

o PACCOM

o Social Insurance Dept

o Manufacturers

o Vendors

Qualifications and Skills Required

Qualifications:

- Bachelor degree in Human resource management (preferred) or Administration or other degrees. Society for Human Resource Management (SHRM) – SHRM Certified Professional or SHRM Senior Certified Professional (SHRM-SCP) is desirable

- A minimum of 7 years of human resource management or related field experience is essential

- A minimum of 5 years of office/admin management experience is essential

- A minimum of 3 years of executive assistant experience is desired

Skills:

- Professional human resource knowledge

- Having good interpersonal skills

- Attention to details

- Strong problem solving and decision making skills

- Good leadership, training and developmental skills

- Sound knowledge of labour code and relevant regulations

- Strong communication and negotiation skills

- Time management and organizational skills

- Ability to build and maintain positive relationships with colleagues

- Experience in educating and coaching staff

- Experience in conflict resolution, disciplinary processes, and workplace investigations

- Experience in following and maintaining workplace privacy

- Ability to give presentations

- Knowledge of relevant health and safety laws.

- Experience using computers for a variety of tasks.

- Competency in Microsoft applications including Word, Excel, and Outlook

• Off on Saturdays and Sundays, 1 day off per month on Fridays