Accounting Cum Admin - HR

1. BROAD SCOPE:

Responsible for the accurate and timely processing of billing, the efficient tracking and management of General & Administrative (GA) expenses and consumable costs, and the coordination of procurement activities for necessary operational supplies. This role ensures accurate financial records, supports cost control efforts, and facilitates the smooth acquisition of required materials.

1. ESSENTIAL DUTIES/ RESPONSIBILITIES:

1. Billing Operations:

• Manage the basic billing process, ensuring accuracy of invoices and timely distribution.
• Identify and resolve basic billing discrepancies and escalate complex issues as needed.
• Generate regular billing reports and maintain organized billing documentation.
• Communicate with internal teams to gather necessary billing information.

2. GA & Consumable Expense Tracking:

• Collect and record all General & Administrative (GA) and consumable expenses with proper documentation.
• Maintain organized records of invoices and receipts for GA and consumables.
• Track spending against allocated budgets and report any deviations.
• Assist in identifying potential areas for cost savings in GA and consumable usage.

3. Consumable Procurement:

• Collaborate with operations teams to determine consumable needs and required quantities.
• Initiate and process purchase requisitions for consumables based on confirmed needs.
• Follow up on purchase order approvals and track the progress of procurement.
• Receive and verify delivered consumables against purchase orders.
• Maintain records of consumable purchases and vendor information.

4. Operational Cost Support:

• Assist in collecting and organizing data related to operational costs (e.g., Comsumable,Equipments).
• Support the tracking of operational expenditures against budgets.
• Flag any potential cost concerns in operational areas to the relevant manager.
• Prepare basic summaries of operational cost data as requested.

5. Reporting & Documentation:

• Prepare regular reports on billing, GA expenses, and consumable purchases.
• Maintain accurate and organized documentation for all relevant processes.
• Assist in the development and updating of standard operating procedures (SOPs).

6. Other Responsibilities:

• Support cost control initiatives and process improvement projects related to billing and procurement.
• Assist with audits and compliance activities as required.
• Perform other administrative tasks as assigned by management.

(3) REQUIREMENTS:

(a) EDUCATION / QUALIFICATION

University graduate in Accounting, Finance, Business Administration, Supply Chain Management, or a related field.

(b) EXPERIENCE

At least 2 years of experience in billing, accounting, procurement, or administrative roles involving financial tracking.
Experience with basic accounting software or ERP systems is preferred.

(c) SKILLS

Strong attention to detail and accuracy in data entry and record-keeping.
Good organizational and time management skills.
Proficientin MS Office, especially Excel (basic formulas, data entry).
Good communication and interpersonal skills.
Ability to follow instructions and work independently.
Basic understanding of procurement processes is a plus.