[HN] Nhân Viên Hành Chính Nhân Sự

Administration tasks

• Ensure the office area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)

• Maintain attendance logs

• Distribute and store correspondence (e.g. letters, emails, and packages)

• Arrange travel and accommodations; track transportation expenses and airline tickets

• Perform other clerical receptionist duties such as filing, photocopying, transcribing

• Prepare and manage administrative forms, contracts, documents, and quotations

• Deliver and receive contracts, documents, welcome packages…

• Follow up on the number of office supplies and purchases when needed

• Search providers and make quotations for the director when purchasing goods, tools, and equipment things or hiring agencies

• Support events

HR tasks

• Work with departments and divisions on personnel recruitment requirements in the company

• Coordinate with staff to develop recruitment plans and find effective ways to post jobs

• Carry out job posting

• Receive applications and screen candidates who meet recruitment criteria

• Develop an interview plan with the Line Manager to select qualified candidates

• Send confirmation email to successful candidates

• Prepare a Offer Letter/ Probationary contract. Instruct new employees on regulations, compensation and company policies

• Compose emails with holiday notices and other reminders to staff

• Update and store employee records according to regulations

• Regularly update employee leave dates on to Calendar and track leaves regularly

Internal culture

• Coordinate with departments to organize social and cultural activities such as Happy Hour, birthday, daily exercise activities, … for company employees (provide ideas, host, MC…)creating a good working environment for employees

• Support in organising internal events (Year-end party or other parties)

Duties & Compliance

• Be aware of, and comply with, policies and procedures relating to child protection, health and safety, confidentiality, and data protection, reporting all concerns to an appropriate person;

• Ensure all communications are Data Protection compliant

• Escalate any safeguarding issues in a timely and confidential manner

• Ensure all company policies and procedures are adhered to

• Ensure excellent communication with other internal staff

• Ensure that all company assets are protected

• Carry out any other tasks given to ensure that high standards are maintained

Requirements

• At least 1 year of experience

• Experience in recruitment is an advantage

• Proficient in English (speaking and writing)

• Ability to communicate and handle situations well

• Willing to develop in the international education environment

• Excellent communication skills (oral and written)

• Able to work to tight deadlines and multi-task effectively

• Ability to develop productive relationships with other teams around the network

Working hours

• Mondays to Fridays: 9:00 AM to 5:30 PM(work at the office)

• Saturdays: 9:00 AM to 12:00 PM(work at home)

Place: Gold Tower Building, 275 Nguyen Trai, Thanh Xuan, Ha Noi