Hành Chính Nhân Sự (Hr And Admin)

Role Summary:
Lead the end-to-end HR function for a factory, covering shopfloor staffing for shifts, timekeeping & payroll accuracy, labor relations and union partnership, compliance with the Vietnam Labor Code and EHS/Fire regulations.

Key Responsibilities:
• Recruit shopfloor staff fast: operators, QC, maintenance, warehouse (JD, sourcing, interview, offer, onboarding).
• Manage timekeeping (biometric), OT, leave, send daily/weekly headcount reports.
• Run payroll on time with 100% accuracy, handle PIT and SI/HI/UI filings, keep pay slips and reports.
• Prepare + manage labor contracts, probation letters, renewals, keep personnel files complete (HSNV).
• Coordinate medical checks, PPE issue, and mandatory trainings (fire safety, hygiene/EHS).
• Work with Trade Union on welfare activities and monthly dialogue meetings.
• Handle grievances and discipline per Internal Labor Regulations.
• Support inspections/audits from DOLISA, Social Insurance, Fire Police, close findings on time.
• Maintain HR policies/handbook, communicate clearly in Vietnamese, basic English for reporting.
• Prepare simple HR dashboards: hiring, turnover, absenteeism, OT, payroll accuracy.

Key Performance Indicators (KPIs):
• Payroll accuracy and on-time statutory filings: 100%.
• Hiring lead time for operators/technicians; 90-day and 1-year new-hire retention.
• Absenteeism rate, frontline turnover, and OT utilization within target bands.
• Training hours per worker, certification pass rates, EHS/Fire training completion: 100%.
• Zero critical compliance findings in audits/inspections; CAPA closure on time.
• Engagement score improvement and completion of action plans.

Tools:
• Biometric timekeeping systems.
• Microsoft Office / Google Workspace; data dashboards for HR KPIs.

Requirements:
• Bachelor’s degree in HRM/Business/Psychology or related, HR certifications are a plus.
• 3-5 years of HR experience in factories (FMCG/food/agri-processing/electronics preferred) with hands-on timekeeping and payroll.
• Strong knowledge of shift policies, OT calculations, SI/HI/UI, PIT, and labor relations with trade unions.
• Working knowledge of EHS/Fire safety training requirements and audit readiness.
• Good communication in Vietnamese (with English is preferred).
• Comfort operating on the shopfloor and influencing supervisors/line leaders.

Working Conditions & Benefits:
• Standard schedule aligned to plant shifts; weekend/holiday support as needed during peak season.
• Competitive salary, annual bonus, statutory insurance and leave; accident insurance and health checkups per policy.
• Meal, uniform/PPE benefits as applicable to plant policies.

Equal Opportunity:
We are an equal-opportunity employer. All hiring and employment decisions are based on merit and business needs, without regard to race, gender, religion, age, disability, or any other status protected by law.