Data (Invoice) Processing Officer

General responsibilities:

Responsible for ensuring the accuracy and completeness of invoices received from vendors and suppliers. This role involves verifying invoices for missing information, validating the details, and processing the invoices in the system.

Main Tasks:

• Verify purchase invoices and all related documents to ensure accuracy and completeness of all required elements comply with applicable law, such as vendor details, tax rate, invoice number, amount, currency etc.
• Enter invoices information into the accounting system (SAP) and 3-way matching invoices.
• Post the invoices to SAP system in line with Company guidelines.
• Communicate with stakeholders regarding open issues
• Actively follow up unresolved cases and timely report to team leader regarding open points in invoice processing workflow.
• Ensure compliance with internal controls and financial policies
• Stay updated with any changes in accounting regulations and industry best

Experience:

• Diploma in Finance & Accounting
• Fresh graduate or 1-year experience in invoice processing or accounts payable operations
• Ability in using accounting software and enterprise resource planning (ERP) systems is an advantage

Competencies:

• Proficient in English
• Excellent organizational and time management skills to manage a high volume of invoices
• Ability to work collaboratively in a team environment
• Efficient use of common programs/software: MS office, Sun System, SAP
• Strong attention to detail and organizational skills
• Good communication and interpersonal abilities
• Able to work under pressure and meet tight deadline