Assistant Purchasing Manager (Trợ Lý Quản Lý Thu Mua)

Primary Responsibilities

ADMINISTRATIVE RESPONSIBILITIES

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management

• Establishes standard purchasing specifications

• Ensures products and resources are assigned to the appropriate department and billed accordingly

• Interacts with current and potential customers, owning company representatives, suppliers, competitors and third parties that reflect highly on the hotel.

TECHNICAL RESPONSIBILITIES

• Must be familiar with most of the regular items procured by the hotel.

• Must be familiar with custom duties and requirements.

• Develop and maintain orderly purchasing system.

• Identifies and develops reliable sources of supply

• Regularly review the reports produced and distributed by subordinates for the content, the quality of presentation, accuracy and investigate to clearly all points of varies.

• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness

• Assure posting orders to inventory module and produces purchase order for receiver to match against goods received

COMMERCIAL RESPONSIBILITIES

• Obtains competitive quotations and bids

• Participates in negotiations for service contracts

HUMAN RESPONSIBILITIES

• Plan and organizes periodical training for staffs in other departments in areas of purchasing system (especially for new staff).

• To adhere to the grooming standards as set out in the employee manual and updated from time to time.

• To comply with the employee handbook at all times.

Main Complexity/Critical issues in the Job

RESPONSIBILITIES AND MEANS

• Perform proper purchasing procedure in accordance with the hotel policies and procedures.

• Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing Manager after due authorization by management, and with the obtaining of competitive quotes were required as per policy.

• Process the Purchase Request and ultimately the Purchase Order.

• Review all the Purchase Requests and Purchase Order.

• Ensure that all efforts are exhausted in obtaining the best possible quotations.

• On a regular basis or upon the instruction of Director of Finance, conduct market price survey in coordination with the Chief Accountant and Executive Chef.

• Ensure that price comparison among other hotels is done on a regular basis.

• Keep good relationship with user department and suppliers.

• Perform any other duties which may be assigned by the management from time to time.