Admin & Legal Assistant

Admin tasks:

- Receive, direct and relay telephone, fax or email messages in appropriate manner;

- Maintain the general filing system and file all correspondence including hard copy and electronic filling system;

- Assist in the planning and preparation of meetings, conferences, events;

- Make preparations for meetings including creating, transcribing and distributing meeting agendas and minutes;

- Provide work-processing secretarial support;

- Type confidential documents;

- Receive and interact with incoming visitors;

- Set up accommodation and entertainment arrangements for company visitors;

- Maintain an adequate inventory of office supplies;

- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filling;

- Review operating practices and implement improvements where necessary;

Legal tasks:

- Providing legal research or initial legal advice as instructed;

- Assisting Legal Manager with the follow-up and communication with the internal stakeholders of legal advices and assistance provided by Legal Department.

- Draft the first copy of legal documents;

- Submit application of legal documents/certificates to the concerned authorities and follow up their feedback;

- Report to Legal Manager all matters relating to legal task;

- Organize all legal documents in a confidential way.