Treasury Senior Officer

JOB SCOPE & CORE DELIVERABLES
To manage the Treasury operations of Bel Vietnam and Shared Service Center.
PERIMETERS OF THE JOB
Number of reports (direct & indirect): 0
RESPONSIBILITIES - WHAT DOES SUCCESS LOOK LIKE?
1/ Essential business activities expected from this position:
Transaction services
• Coordinate between Accounts Payable function and Group Treasury team on outgoing payments. This position acts as the main contact point to the Group Treasury on all communication link to Treasury day-to-day operations.
• Liaise with banking partners to process payment: sending documentations, compliance requirements
• Filling documents
• Liaise with Group Treasury to ensure proper clearing of treasury suspense accounts in SAP
• Process manual payments on Citi direct: custom duties, payroll, tax/insurance.
• Post manual payments to SAP
• Liaise with banking partners & relevant functions on incoming fund received: sales receipt, other funds (where applicable)
Foreign Currency management
• Calculate and update foreign currency needs
• Coordinate with banking partners to purchase FC at the most competitive rate.
• Liaise with internal approvers and banking partners on supporting documents (FX agreement, suppliers supporting documents etc.)
Funding management
• Maintain a follow-up of all available bank facilities.
• Ensure loan interests are properly calculated and paid on-time to banking partners.
• Ensure matured loan will be settled on-time.
• Ensure time deposit will be processed on-time.
• Liaise with internal approvers and banking partners on loan drawdown transactions.
Reporting, Communication & Compliance
• Treasury operation reports/ communications to Group Treasury: reports on manual debits; FX deal tickets, loan drawdown transactions.
• Monthly update cash transaction report for Singapore entity (20 transactions/month).
• Weekly treasury forecast (direct method) to line manager.
• Monthly Treasury report (direct method) to submit to Group Treasury
• Monthly bank reconciliation
• Maintain an updated and valid PoA, authorization matrix for banking transactions.
• In charge of bank account balancing between the bank partners (CITI & BNP).
• Act as a primary contact to the Account Manager at CITI & BNP to manage the day-to-day treasury operation at Bel Vietnam.
2/ Examples of issues encountered by the job holder as well as nature and level of complexity (such as uncertain environment, need for innovative solutions, time constraints, need for coordination with other departments, etc.)
• Complex payments on various incentives & supports to distributors.
• Change in regulations on compliance with banking processes.
• Coordination with Group Treasury department (Paris) - Banking partners (2 in VN) - and cross function to ensure service quality.
3/ Key performance indicators and impact on results (qualitative and quantitative)
• Efficient management of relationship with bank partners (CITI, BNP).
• Manage F.X transactions at the most competitive rate
• Ensure proper funding to the business operation
• Ensure efficient management of cash resource.
• On time payment to suppliers
• Proper and timely reporting of treasury status