Purchasing/Costing Executive

Job Summary

The Purchasing/Costing Executive will play a vital role in supporting the purchasing process by assisting with managing purchase orders and ensuring timely delivery of goods and services.

Duties and Responsibilities

• Purchase Order Management: Assist in the creation and processing of purchase orders. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery.
• Vendor Communication: Liaise with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors.
• Internal Communication: Liaise with operations/chefs/departments to place orders. Communicate and support operations to meet their orders requirements.
• Inventory Control: Monitor inventory levels to avoid stockouts. Prepare Variance reports and review/follow-up variances with operations.
• Documentation and Record-Keeping: Maintain accurate procurement records, including purchase orders, certifications, and contracts. Organize and file procurement documents for easy virtual retrieval. Prepare reports and summaries as needed.
• Compliance and Policy Adherence: Ensure compliance with company purchasing policies and control procedures with operations/chefs.
• Cost Control: Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
• Administrative Support: Provide administrative support to the purchasing team as required.

Requirements

• BSc in Logistics, Business Administration or relevant field
• Good understanding of supply chain procedures
• Advanced knowledge of MS Excel
• Ability to multi-task and work in a fast pace environment to meet tight deadlines
• Resourceful, meticulous, detail-oriented
• Good written and verbal communication skills in English language(compulsory) and/or Chinese language

Benefit

• Working time 8 hours/day, 2 day off/week
• Meals allowance provided by the Company
• Insurance followed based on Labor Law
• Working in dynamic environment with a fusion of Restaurant, Bar, Café in an international standards