Office Manager

Human Resources & Organizational Culture:

• Records & Contracts: Primarily responsible for drafting, managing, and maintaining employment contracts and personnel records in compliance with Vietnamese Labor Law.
• Benefits Administration: Manage payroll, employee benefits, and Social Insurance administration.
• Recruitment & Development: Manage the entire recruitment process (sourcing, posting, CV screening, scheduling interviews) and oversee the employee performance evaluation system.
• Internal Governance & Direction: Establish, implement, and monitor adherence to internal regulations and work discipline, ensuring all activities align with the vision and goals set by the Board of Directors (BOD).

Administration & Office Operations:

• Logistics Management: Coordinate and manage daily office operations, including procuring supplies/ stationery, managing company assets, and ensuring all facilities and equipment are consistently maintained.
• Legal Compliance & Procedures: Serve as the primary liaison with legal consulting firms to ensure compliance, and oversee the processing of administrative procedures and permits related to government agencies (Labor Department, etc.).
• Documentation & Archiving: Draft, issue, and archive official company-level administrative documents, announcements, and decisions.
• Event Support: Assist in organizing internal activities or supporting Marketing/Event-related tasks.

• Experience: Minimum 3 years of proven experience in a similar multi-functional role such as Office Manager, Admin Manager, or a comprehensive Admin-HR-Internal Accounting capacity.
• Knowledge: Deep understanding and practical experience in Vietnamese Labor Law, Social Insurance (BHXH), Tax regulations, and cost/budget management principles.
• Language: Fluent English (Business-level communication), with the ability to work and communicate directly with foreign superiors and partners.
• Skills: Proficiency in office management tools (Excel, Word, Google Workspace, Notion).
• Attributes: High responsibility, meticulous attention to detail, strong organizational and problem-solving skills, and the capacity to multitask effectively in a fast-paced environment.
• Preference: Male candidates with experience working in a Startup/ Small-scale company environment, where proactive ownership across multiple domains is essential.