Human Resources Division Leader [Tân Phú]

1. Recruitment activity:
- Develop and Execute Recruiting Process and Plans.

- Ensure all vacancies are filled with the suitable candidates within the targeted time.

- Act as a member of recruitment interview panel.

- Obtain and assess reference checks of the candidates.

- Maintain recruitment database of qualified or potential candidates for current and future needs.

- Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.

- Develop and improve the recruitment processes to be more innovative and cost effective.

- Advise hiring managers on recruitment matters.

- Control recruitment expenses within the budget.

- Conduct exit interview and analyse the reasons of resignation.

- Plan, prepare and hold job fair to attract candidates.

- Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)

- Coordinate with universities, events in relation to targeted hires.

- Running Management Trainee program to attract the most potential candidates.

2. Training activitiy:
- Ensure to organize training orientation program for new staff: logistics, training data, attendance, training reports.

- Follow promoter rules and ensure new employees receive full induction training base on company policy.

- Ensure full training for promoters based on company policy.

- Collect training request from store management team and collaborate with Academy to develop training materials;

- Deliver company training programs and talent development programs as required.

3. C&B activity:
Ensure timely completion of related items such as:

- Timekeeping/Salary/Tax/Insurance...

- Manage labor contracts: Sign new/Re-sign;

- Manage employee information;

- Advise/answer policies for employees.

4. Employee Relation & Performance:
- Manage, co-oporate, support discipline process

- Organize Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review

- Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.

- Participate in the implementation of ongoing improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.

- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.

- Support all gather performance evaluation document & analyses its result

- Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement

- Planning & organize Company event (Best Employee, Best Practice, Long Service, HR Day, Healthcheck, AE checking, blue card...)

- Support Employee Engagement survey & co-ordinate with other Departments for action plan

5. HR management & Reports:
- Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly

- Identify and reduce unnecessary tasks to increase staff productivity.

- Regularly train and motivate subordinates in daily works.

- Identify potential staff for succession planning purposes.

- Build and promote teamwork spirit.

- Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work, …

- Manage all information of employees, make sure employees’ data correctly.

- Check information and provide report when necessary.

- Be in charge of headcount and turnover rate report

- Employees weekly report

- Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

6. Rules and Regulations:
- Follow all working procedures, the company’s policies, rules and regulations.

- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.

- Advise Line Managers some work relating to HR’s issue

- Update HR related regulations and laws of Vietnam.

7. Other duties:
- Support other departments as necessary.

- Raise all issues that store having and propose solution for improvement

- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager/ Store Manager

• University/ College degree
• Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
• 01 year at supervisor role is a plus.
• Be able to work at shift & on Public holidays.
• Good knowledge of HR related regulations and laws of Vietnam.
• Excellent knowledge of sourcing and recruitment techniques including social media.
• Effectively manage multiple searches for candidates in different fields
• Good communication in English
• Computer literate (Word, Excel, Power point).
• Good communication and problem solving skill and leader skill.
• Strong verbal and creative written communication skills.
• Self-disciplined with ability to work independently.
• Good command of English (verbal and written) is a plus.
• Customer focused.
• Presentation skill.