General Affairs Cum Personal Assistant To GM (Mandarin Chinese Speaking)

Key Responsibilities:

• General Affairs

+ Monitor office facilities to make sure the office environment is clean, organized and welcoming.

+ Main contact in working with Phuc Long IP to follow up issues related to rental factory.

+ Manage equipments, stationery, company car and other assets if have.

+ Take care of factory’s safety and outsourced services such as security…

+ Supervise and handle in/out documents, dispatches, letters and parcels.

+ Book airtickets, hotels, flowers and meals for employees.

+ Greet guests and answer/redirect phone calls, manage company's email box.

+ Assist in organizing company events, meetings, and training sessions.

+ Support Manager in working with Officers about firefighting, environment…and other asigned tasks.

+ Process payments and maintain documentation and records related to general affairs activities.

• Personal Assistant to GM

+ Manage all services related to GM’s appartment.

+ Support GM in personal tasks when required and deploying After sales software.

+ Handle confidential information with integrity and discretion.

+ Be translator and Translate documents, materials from Chinese to Vietnamese if needed.

+ Carry out the procedure to get working permit/ working visa/ temporary resident card for GM and other foreigners if have.

+ Maintain documents and performe all tasks asigned by GM.

Qualifications and Skills:

• Bachelor's degree in Business administration, Management or related field.
• At least 2 years of administration or related role in a manufacturing environment.
• Fluently in Mandarin Chinese.
• Good at communication and time management skills.
• Proficiency in MS Office.
• Ability to work independently and handle multiple tasks under pressure.
• Can communicate in English is a plus.