Assistant Production Specialist (Fabric & Trims)

Core Purpose

Provide critical administrative and logistical support to Production Specialists across bulk order execution, sample management, and documentation for fabric and trim operations.

Key Responsibilities

1. Bulk Order Support

• Assist in preparing order documentation (Sales Confirmations, delivery trackers).

• Verify PO details (quantities, deadlines) against system records.

2. Sample & Package Management

• Check/review all incoming/outgoing packages (development samples, strike-offs, PP samples) for accuracy and damage.

• Arrange approved PP samples and strike-offs for shipment to garment suppliers.

• Coordinate sample yardage delivery from fabric/trim suppliers to garment factories.

3. Quality & Logistics Coordination

• Work with QA Team to confirm samples meet specs before shipment.

• Coordinate with Logistics for sample/package shipments (domestic/international), including documentation (airway bills, customs forms).

4. Strike-Off & Sample Administration

• Review strike-offs (fabric/print) for completeness before sending to HQ for approval.

• Check sample yardage from suppliers against quality standards prior to forwarding.

5. Data & System Management

• Update ERP systems with order status, shipment dates, and sample approvals.

• Generate daily/weekly progress reports for Specialists.

6. Ad-Hoc Support

• Address urgent requests from supervisors (e.g., expedited couriers, supplier follow-ups).

• Maintain organized physical/digital sample libraries.

Mandatory Requirements:

• Fluency in English (written/spoken) for supplier/team coordination

• Diploma/Bachelor’s in Textile, Logistics, or related field

• 1–2 years in apparel/fashion operations (preferred)

• Proficiency in ERP systems and Microsoft Excel

• Fluency in English (written/spoken) for supplier/team coordination (preferred)

Qualifications

Requirement Details

Education Diploma/Bachelor’s in Textile, Logistics, Supply Chain, or related field.

1–2 years in production/merchandising support; familiarity with fabrics/trims.

Experience

Technical Skills ERP navigation, Excel (data entry), basic quality check protocols.

Mandarin & English fluency (email/phone coordination with suppliers).

Language

Soft Skills Detail-oriented, organized, proactive problem-solver.

Physical

Handle sample packages; occasional warehouse visits.

Requirements