Project Assistant / Project Coordinator

Hanoi: Onsite/Hybrid

Project Assistant / Project Coordinator: Keep the entire company on track, on schedule, and with the right quality. Align plans between teams, closely monitor progress, give rewards, and handle violations. You are the one who ensures everyone “delivers or be held accountable”.
Plan & Progress Management
- Work directly with the CEO to understand the company-wide goals.
- Break down goals into specific plans for each team (Tech, Marketing, BD…).
- Set timelines, milestones, and clear responsibilities.
- Monitor weekly progress, ensure each task is updated and completed on time.

Synchronize between departments
- Organize coordination meetings (sync) between teams to avoid overlap and delay.
- Be the focal point for handling conflicts regarding resources, deadlines, or task priorities.
- Ensure the entire company is “running on the same track”.

Performance Evaluation – Rewards & Discipline
- Monitor individual & team performance based on actual results.
- Propose bonuses or recognize individuals who perform well.
- Give warnings, direct feedback or propose handling of unqualified personnel.
- Work with HR to establish a transparent KPI system, evaluation and discipline.

Play the role of “bad cop” (with a fair, tough temperament)
- Not afraid of conflict, ready to speak directly, give direct feedback.
- Push the team when progress is off schedule, refuse reasons and excuses.
- Protect the organization’s “high performance” culture.
- Other tasks are assigned by the CEO/Manager

- 3+ years of experience in project management, operations or team coordination (Priority given to startups / Technology / Web3, Blockchain…)
- Excellent ability to break down plans and track progress.
- Very meticulous, logical, cold, unemotional.
- Know how to listen but not compromise with mediocrity.
- Able to push the team without having to “be their boss”.
- Familiar with management tools: Notion, Trello, ClickUp…
- Good English communication skills (reading/writing required; speaking is a plus).