Executive Assistant

Reporting to the Deputy CEO & CFO you will undertake a full range of secretarial and administrative duties for them and to ensure the efficient and effective running of their daily business.

Key Responsibilities:

Administrative Support:

• Manage the schedules, arrange meetings, and organize events for the Core Management Team.

• Prepare documents, reports, presentations, and other administrative tasks as required.

• Coordinate and organize meetings, take minutes, and follow up on assigned tasks.

Information Management:

• Collect, compile, and analyze necessary information for strategic decisions by the Core Management Team.

• Maintain an organized filing system for information and documents, ensuring confidentiality and accessibility.

Communication and Coordination:

• Act as the point of contact between the Core Management Team and other departments within the company, as well as external partners.

• Handle and respond to requests, inquiries, and issues from stakeholders.

Project Support:

• Assist the Core Management Team in the implementation and monitoring of strategic projects.

• Track progress and report on the outcomes of projects, ensuring goals are met.

Budget Management:

• Assist the Core Management Team in planning and managing the budget.

• Monitor expenditures and prepare periodic financial reports.

Analysis and Reporting:

• Analyze business, market, and competitor data to provide valuable insights for the Core Management Team.

• Prepare periodic and ad-hoc analytical reports.

• Perform other tasks assigned by the line manager.

1. Education background requirements:

• Bachelor’s degree or higher, preferably in Business Administration, Economics, Finance, or related fields.

2. Experience/Industry requirements:

• At least 3-5 years of experience in an executive assistant role or similar positions.

• Excellent organizational and time management skills.

• Strong communication and negotiation skills.

• Analytical and problem-solving abilities.

• Proficiency in office software (Microsoft Office, Google Workspace).

• Detail-oriented, meticulous, and highly responsible.

• Ability to work independently and as part of a team.

• Maintain confidentiality and handle sensitive information discreetly.

3. Competency requirements:

• Analysis & Problem Solving: Proactively identify and analyze issues by evaluating key data, isolating root causes, and providing well-reasoned solutions.

• Client Centric: Foster strong relationships with key stakeholders and ensure a seamless, service-oriented experience.

• Communication: Communicate with confidence and professionalism, tailoring messages to different audiences while fostering trust and credibility across all levels—both internally and externally.

• Accountability & Ownership: Effectively manage multiple tasks, projects, and resources, balancing priorities and adapting to changing demands to ensure seamless execution.

Benefits

• Allowances

• Work from home 4 days/month

• Full salary insurance

• Premium health insurance

• Flexible check-in/check-out

• Tet, performance bonus

• Up to 19 days of leaves

• Enjoy free coffee and tea

• Laptop provided