Hr & Admin Officer (Tem 7 Months)

Missions

As a member of the team, your mission is to assist the HR-Admin Manager in Recruiting, Training and Admin tasks to ensure HR-Admin operation performs smoothly and effectively.

Roles and Responsibilities

Recruitment

- Participate in establish recruitment plan based on annual staffing needs and replacement plan.

- Monitor and improve recruitment process to ensure all vacancies are filled timely with cost effectiveness.

- Select the best recruitment approach such as recruitment agencies, job fairs, recruitment websites, referral program, social media, … for different open positions.

- Post jobs, screen applicant resumes and organize the interviews with short-listed candidates and hiring managers.

- Follow up on interview process until successful candidates is selected. Perform reference checks where necessary.

- Conduct on board process to successful candidates.

- Coordinate with line managers to update job description.

- Prepare recruitment performance reports as required.

Training and development

- Identify training and development needs in the company through job analysis, performance appraisal, succession plan and consultation with management team.

- Participate in establish and implement training and development plan based on the identified needs.

- Evaluate the effectiveness of training & development programmes and recommend improvements.

- Develop effective induction programmes for new comers.

- Coordinate with line managers to organize external and internal training courses as plan. Prepare training materials for in-house courses where relevant.

- Evaluate and select qualified training centers for external courses with the effective cost.

- Prepare training performance reports as required.

Admin

1. Manage transportation activities

- Directly responsible for all cars and bus operation process, ensuring smooth and efficient operation

- Receiving requirement from departments, coordinating and arranging cars/bus in accordance with the needs and reasonable costs

- Follow up vehicle operation: registration, vehicle insurance

- Follow up, promptly propose periodic maintenanceor when damage arises, fully update the monitoring file.

- Follow up cost of gasoline, maintenance, repairs and consumables.

- Directly manage and supervise the driver team; organize, arrange, assign tasks to the driver team, track schedules, gasoline, timekeeping, manage leave days

- Compare data with gasoline suppliers, garage and make payment requests.

- Training, guiding driver on manners, service attitudes, costumes, communication ... Annual performance assessment

2. Manage general service team

- Responsible for the activities of the general service teams (Gardeners & Cleaners), ensuring the quality of landscape/ sanitation around the factory, office, rest-room area, laundry

- Coordinate with the QA department for monthly checking, closing finding (if any)

- Directly manageme and supervise of gardening and cleaning teams, organization, arrangement, assignment, timekeeping, documents, vacation day management, KPI evaluation

- Training, guiding work standards, annual performance assessment

3. Follow up service contracts, check arising data/ usage and make payment order, handle problems for the following services: Taxi, Drinking water, Post/ logistic, Domestic garbage disposal, Parking, Rental car...

4. Documents for Expats/ Visitors

- Follow up ans support documentation of expats and their dependents such as work permit, temporary resident card, visa...

- Support to apply visa for Visitors from the Group.

Others

- Be a HR coordinator for internal audits (ISO, Halal,..), Participate in external audit with Authorities, Mazars, ….

- Participate in organization of company events (annual trip, year-end party, …)

- Set up meeting room, tea-break, … welcome guest

- Support HR-Admin Manager in other tasks when necessary.

- University degree.

- Proven experience in recruitment, training and development aspect.

- Good communication and interpersonal skills.

- Sense of customer orientation, team-work spirit, initiative.

- Able to work independently and as part of a team.

- Good at Ms Office and English comunication.

- Experience in manufacturing environment is preferred.

- Ability to handle confidential & sensitive information

- Shuttle bus is provided from HCM City.