Executive Assistant to CEO

ROLES & RESPONSIBILITY

1. Acting as the first contact point of CEO with people from both internal and external sides, the Executive Assistant should be fully aware and support CEO to achieve the operational objectives, through some efficient general administrative and secretarial jobs, such as:

• Screening telephone calls, enquiries and requests and following-up as appropriate.

• Dealing with in-coming and out-going emails, faxes, and post.

• Prepare and manage correspondences, reports and documents.

• Managing the schedule of CEO efficiently, meeting and greeting visitors at all levels of seniority.

• Establishing and maintaining an effective communication link with the Manager Level to ensure that deadlines, requests

• and any other organizational issues are dealt with in a responsive and timely manner.

• Liaising with relevant individuals, external organizations to arrange meetings, prepare agendas, take notes, summarize

• information and follow up on actions. Ensuring the CEO is well-prepared for all meetings. Taking Meeting Minutes as well.

• Providing translation and interpretation support between Vietnamese and English.

• Carrying out background research and presenting findings on subjects that CEO is dealing with.

• Making travel / business trip arrangement for CEO. Assisting with budget records and claims.

• Assisting in convention arrangements.

• Performing other related duties as required

2. Propose & manage budget of CEO office

3. Join project team (if any)

4. Initiate other assignments from CEO (if any)

• Qualification: University’s degree (major in Administration or Foreign Language)

• Experience: At least 3 years of experience working as a Personal Assistant/ Executive secretary to a General Manager or a General Director/ CEO

• Must have a high understanding of confidentiality

• Good communication skills

• Ability to build-up good relationships with local authorities