Accounts Payable Specialist

Purpose of this position / Position summary:

Reporting to Senior Finance Manager, Vietnam, the Accounts Payable Specialist is responsible for all aspects of daily payment transactions including processing and monitoring payment and expenditures, month end and year end accounting book closing. Provide these services in an effective and efficient manner, ensure that staff are paid in a timely and appropriate manner, vendors & suppliers are paid within established time limits.

Primary duties and responsibilities:

• Manage daily accounting activities, mainly on accounts payable booking and reconciliation

• Handle month end closing and reconciliation of monthly suppliers aging report

• Validate and review vendor invoices for compliance with company policy and local tax regulations.

• Enter data to the Accounts Payable and Cash Management using SAP systems and produce vendor history reports.

• Ensure to issue payments as per the payment terms.

• Review payment request forms for accuracy, proper approvals, proper cost center, and valid levels of authority

• Prepare monthly accrue expense report for month end closing

• Submit the report to state bank (payment for imports goods over 45days, deferred imported goods, loan..)

• Audit of employee expense reports and ensure compliance with corporate policy and law.

• Send payment advice; communicate with outside vendors courteously and effectively.

• Trainor for all employees related to payment process.

• Responsible in archiving all documents necessary for statutory audit; in liaison with auditors for annual audit, CIT finalization and TP documentation

• Identify opportunities for continuous process improvement and innovate solutions to improve efficiency and in cost effective manner.

• Support local/ regional team to understand and meet local tax/ regulations, accounting principles requirements

• Maintain files and documentation thoroughly and accurately, in accordance with company policy, accepted accounting practices and local tax requirements.

• Any other duties and responsibilities as assigned by the management.

1. Education / Professional Certification

Bachelor’s degree in accounting or equivalent

2. Experience

• Minimum 2+ years of experience in accounting or equivalent

• SAP/ U8 experience

3. Knowledge / Skills / Other characteristics

• Proficiency in Microsoft Office (Word, Excel)

• Excellent communication and interpersonal skills

• Good command of spoken and written English

• Process driven, attention to detail

• Well organized, drive to result

• Proven ability to produce accurate and timely reports