Accountant

Tasks and duties

The accountant is a member of the TFCF Viet Nam team who takes accountability in performing professional accounting work including processing payments, bookkeeping, examination, analysis, maintenance, reconciliation, and verification of financial records; develops and implements accounting systems; and performs related duties as required. The accountant will also assist in budgeting processes and provide financial data to project management for internal decision-making. This position provides leadership to ensure TFCF’s tight financial control and delivery of TFCF’s financial strategy, in alignment with its overall vision and strategy.

Financial Accounting

• Ensure transparency, accountability, and consistency in TFCF’s financial system;

• Check program advance/payment/expenses to ensure those are processed on time and in line with TFCF’s and donor’s financial requirements;

• Process payment requests and clear advances, receivables, and payables in due time in line with TFCF procedures; including collecting invoices, preparing financial documents, and reporting to TFCFVN Management Board in a timely manner;

• Ensures timely and accurate processing of financial transactions, such as invoices, payments, and reimbursements.

• Prepares payroll while maintaining accuracy and confidentiality.

• Post transactions into TFCF’s Internal accounting system;

• Monitor expenditure versus detailed budget plan;

• Be responsible for the allocation of personnel and administrative costs to projects.

• Review partners’ finance reports and partners’ advance in due time;

• Follow up with the program team and partners to ensure partners’ finance reports are sent in due time and the subsequent fund transfer can be done in line with the planned budgets;

• Manage financial reporting, including monthly financial reports, organizational financial reports, and reports for local authorities (as required);

• Perform periodic reports upon being requested by the Management Board and HQ;

Cash Forecast, Banking and Cash Management

• Be responsible for banking matters and carry out internal banking transactions.

• Perform cash/bank reconciliation monthly;

• Prepare necessary cash for administration/program expenditures;

• Prepare Cash/Bank Forecast quarterly;

Taxation

• Handle personal income tax matters for staff, consultants and freelancer;

• Manage value-added tax (VAT) procedures and tax-related matters for the organization;

External and internal audit

• Be responsible for the organization’s audit process;

• Participate in the meetings with Auditors;

• Prepare for both internal and external audits;

• Facilitate the audit conducted at the TFCF Office and partners’ office;

• Provide necessary recommendations and implement adjustments based on audit findings;

• Maintain and update partners’ finance visit schedule, making this schedule feasible and efficient;

• Conduct periodical finance visits to partners to ensure partners’ compliance;

Capacity Building

• Support in providing finance introduction training to new TFCF staff when required;

• Provide finance training to partners, enabling them to follow TFCF and donor financial requirements well;

Other Compliance Tasks

• Support in the process of partner selection/evaluation and conduct partners’ assessment;

• Provide necessary support to staff to ensure TFCF staff to have the necessary knowledge and practices in financial management;

• Provide complete and timely information and contribute to organizational and strategic decision-making;

• Participate and contribute to annual and quarterly planning, budgeting, and reporting processes;

Working contacts

• Internal: Program Manager, Country Director, the person in charge from HQ, the accountant in Hanoi Office, Communication and Office Admin Associates;

• External: Government Agencies, INGOs, donors, suppliers of goods and services;

• Bachelor’s degree or higher in finance or accounting-related fields. Having a certificate in general accounting or chief accountant is preferred.

• Minimum of three years of accounting and finance experience in an international non-governmental organization (INGO) or similar setting is required.

• Good knowledge of Vietnam’s Accounting Law, tax policies (VAT, PIT), labor regulations (including social insurance), and audit requirements, especially as applied to INGO operations and project-based accounting in Viet Nam.

• Experience in managing donor-funded programs/projects, including budgeting and reporting.

• Proficient in English (written and spoken) and Microsoft Office, especially Excel.

• Discreet, reliable, and able to handle confidential information.

• People-oriented and results-driven.

• Vietnamese nationality only.