Project Management Executive (Business Development)

1. Business Development Support (50%)

Manage systems and workflows:

• Update sales policies, training materials, and interdepartmental guidelines.
• Standardize templates, documents, and internal processes.
• Support the creation of standard operating procedures for customer development activities.

Daily support for the Business Development team:

• Calculate commissions, allocate targets, create trial accounts, and grant system access.
• Resolve system-related inquiries.
• Train users on CRM tools, collect feedback, and coordinate improvements.

Data aggregation and analysis:

• Prepare weekly and monthly performance reports (new clients, revenue, commissions, etc.).
• Compare performance across BD teams.
• Collaborate with the data team to retrieve and process required datasets.

2. Strategic Project Management (50%)

Oversee projects assigned by the CEO:

• Coordinate with departments to gather information, track progress, and allocate tasks.
• Monitor implementation timelines and remind departments to meet deadlines.
• Assist in resolving obstacles and report to senior stakeholders.

Implement internal improvement initiatives:

• Lead the standardization of departmental documents into a centralized management system.
• Work with department heads to restructure documentation for better multi directional information sharing.
• Establish and oversee procedures for document creation, approval, updates, and storage.

Reporting and recommendations:

• Prepare regular progress and quality reports, recommending process improvements when necessary.
• Conduct status analysis and develop templates/tools to support executive decision-making.

System capability building:

• Participate in workforce evaluation, succession planning, and talent development.
• Foster a culture of efficiency and transparency within the system.

Education:
Bachelor’s degree or higher in Business Administration, Economics, Finance, Commerce, Management Information Systems, or related fields.

Professional expertise:

• Solid knowledge of business operations, project management, and internal processes.
• Proficient with digital tools: spreadsheets (Google Sheets, Excel), forms, reporting systems.
• Familiarity with task-tracking tools (e.g., project management software, CRM systems).

Languages skills:

• Strong Vietnamese writing and presentation skills.
• English reading comprehension of professional documents is an advantage.

Work experience:

Minimum 2 years in one or more of the following roles:

• Business Coordinator
• Sales Operations
• Project Support or Internal Project Management

Preference for candidates with experience in tech companies, startups, or fast-growing organizations.

Essential capabilities:

• Strong system thinking and organizational skills.
• Clear communication, cross-departmental coordination, and stakeholder management.
• Data-driven mindset with analytical and problem-solving skills.
• Proactive, highly responsible, and detail-oriented.
• Able to work under pressure, monitor progress, and control details effectively.

Additional notes:

• Flexible to handle ad-hoc requests from the Board of Directors.
• Career ambition to progress into senior operations or project management roles.
• Growth mindset and long-term commitment.