Project Assistant

Position Overview:

The Project Assistant will support the design team in client communication, documentation, financial tracking, and administrative tasks to ensure smooth project operations and effective coordination with clients and internal departments.

Key Responsibilities:

- Establish and maintain contact with new clients, prepare fee proposals, prepare company profile and presentation, and follow through to secure the final contract.

- Monitor and record all contractual documents, including signed agreements, addenda, variation orders, and liquidation statements with clients and sub-consultants.

- Prepare minutes of acceptance, payment requests, and insurance invoices in coordination with the accounting department. Follow up to ensure timely receipt of payments and update project payment statuses accordingly.

- Track and manage project expenses.

- Provide administrative support to the design team, including:

 Drafting and translating correspondence, emails, and meeting minutes.

 Interpreting during meetings as required.

 Managing project meeting schedules, preparing relevant documents, presentations, and arranging necessary equipment.

 Filing project documents received from clients and relevant parties.

 Preparing internal legal documents for design submission stages to clients.

 Formatting and translating design reports and specifications.

 Communicating with clients and authorities regarding submission procedures.

 Performing general administrative duties such as printing, stamping, document transmittal, and shipping.

Job Requirements:

- Female candidates only.

- Bachelor’s Degree in Administration, Marketing, Economics, Trading, Foreign Languages, International Relations, or related fields.

- Minimum 5~7 years of relevant work experience, preferably within the construction field.

- Preference will be given to candidates with experience in material specifications in construction field.

- Proficiency in both Vietnamese and English (listening, speaking, reading and writing).

- Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Demonstrated stability, reliability, attention to detail, proactivity, responsibility, and ability to work independently under pressure.