Personal Assistant to the Chairman of the Board (Male)

Key Responsibilities

1. Schedule Management & Work Coordination

• Manage the CEO’s schedule, arrange meetings, prioritize appointments, and ensure the CEO is well-informed ahead of engagements.

• Act as a filter for calls, emails, and correspondence addressed to the CEO. Reply or forward messages as required.

2. Administrative & Secretarial Support

• Draft, manage, and organize documents, official letters, reports, meeting minutes, and emails as requested.

• Take meeting notes, summarize key points, and follow up on action items.

3. Event & Business Trip Organization

• Plan and coordinate internal and external events or CEO’s business/personal trips, including transportation and accommodation.

• Handle bookings for flights, hotels, and logistics as instructed.

4. Communication Liaison (Internal & External)

• Represent the Chairman in communication with partners, clients, and internal senior leaders.

• Serve as an effective communication bridge between the Chairman and departments or executive teams.

5. Information Synthesis & Research

• Support data collection, analysis, and quick report preparation from departments.

• Monitor progress on key projects and tasks assigned to or overseen by the CEO.

6. Other duties

• Perform other tasks as assigned by direct supervisor.

7. Working Conditions

- Working Hours: Monday to Friday: 08:00 - 17:00, Saturday: 08:00 - 12:00

- Workplace: TID Building, No. 4 Lieu Giai, Hanoi

- Work Tools:

+ Laptop/Desktop

+ Google Account

Position Requirements

1. Educational Background:

Bachelor’s degree or higher, preferably in Economics, Business Administration, Foreign Languages, Law, or related fields.

Skills:

• Proficient in English communication (both speaking and writing), capable of bilingual working.

• Excellent in office tools and digital scheduling/document management (Google Workspace/Microsoft 365).

• Outstanding skills in organization, synthesis, critical thinking, and problem solving.

Experience:

Minimum 2–3 years of experience as an assistant to Chairman/CEO

Attitude:

• Professional demeanor, discreet, loyal, and trustworthy.

• Willing to work overtime and travel when necessary.