Administrative Assistant

Asia Counsel Vietnam Law Company Limited is an international corporate law firm in Vietnam. This role will be based in our Ho Chi Minh City office.

Our office has an established reputation as a leading provider of legal services to clients in the real estate, corporate, commercial, M&A, energy, and resources sectors.

The role:

We have an exciting opportunity as a full-time law firm Administrative Assistant. In this role, your duties will include but will not be limited to:

1. Manage reception desk and meeting room

- Attend the front desk and welcome clients and visitors;

- Operate the telephone switchboard, and receive calls;

- Supervise room reservations and use of meeting rooms, ensuring neatness and cleanliness.

2. Administrative work:

- Receive and circulate incoming correspondence and parcels;

- Carry out administrative duties and support the legal team such as formatting, filing, printing, binding, scanning, buying online information, etc.

- Monitor stationary levels and order office supplies, fruits, beverages,…

- Manage and work with suppliers related to office equipment and facilities;

- Implement administrative payment process (lease, electricity, internet, telephone, office equipment, copying & printing, expense claims,…..), collect receipts/extra invoices and manage petty cash;

- Organize and support internal events such as birthdays, company trips, Christmas, etc.

- Other tasks assigned by the Partners and Managers.

Ideally you should have at least one year of experience in a similar position, preferably in the legal sector. You will possess the following:

- Ability to communicate well in English

- Ability to manage a large workload, priorities and deliver work with a high level of accuracy;

- Experience in juggling multiple priorities and meeting deadlines;

- Excellent computer literacy and document management skills - you will audio/copy type and store documents electronically;

- Well-organized, detail-oriented, honest, proactive and careful in working;

- Adaptability and flexibility to work in an ever-changing environment.