Nhân Viên Hành Chính Tiếng Anh Tốt - Admin Staff

Administration:

- Manager suppliers and handle monthly payments:

+ Car suppliers: Arrange daily transportation;

+ Stationery suppliers: Order office supplies;

+ Catering suppliers: Order daily meals;

+ Drinking water suppliers: Order drinking water;

+ Printer & photocopier suppliers: Notify for toner/ ink replacement;

+ Security service suppliers: Supervise security control procedures at the company;

+ Utility service suppliers (electricity, water, telecommunications, postal services);

+ Uniform suppliers: Order uniforms, shoes and process payments by schedule/ period;

- Manage office assets and equipment.

- Manage cleaning staff and order cleaning supplies monthly.

- Answer phone calls and transfer to relevant departments.

- Organize events: Company trip, Year-end party, ETC.

- Prepare meeting minutes when the Trade Union works with the company: Periodic dialogue, Agreements on employee benefits.

- Manage admin regulations, procedures, and forms.

Support foreigners:

- Make Payment Request for monthly foreigner's expenses.

- Apply all needed dossiers to make Visa, Work Permit, Residence Card, ETC. for foreigners (and family) and employees who travel for business purposes.

- Manage and make payment for expat apartment rental & utilities if any.

- Reserve hotel, restaurant, flights, ETC.

- Follow-up services for expats such as sim-card, taxi, school, bank account, insurance, delivery ETC.

- Take care of company foreign visitors in terms of transportation, airport pick-up drop off, refreshments, lunch, ETC.

- Translate company documents upon requests.

- Book air ticket, hotel, issue business decision and claim business fee for GD and any employees who travel for business purposes.

Perform other tasks as assigned by the Head of Department and General Director.

Knowledge:

- BA degree, priority major in English;

- At least 2 years experience at the same position;

Skill:

- Master in using MS, proficient in English communication;

- Communication skill, time management skill;

- Work with details, carefully;

Attitude:

- Honest, hard-working, work under pressure;

- Willing to learn new things.