Logistics And Bidding Officer

1. Responsibilities

• Prepare PO to vendor: Check item description, unit price and delivery time; compared with quotation and customer order.

• Proceed PO to vendor on SAP system

• Follow up the delivery schedule for PO to be delivered on time.

• Update PO status to sales department or contact vendor to improve delivery time (if required)

• Review shipping documents including invoice, kinds of Certificate, … upon receipt from vendors to be correct

• Check Air/Sea freight and choose the suitable transportation mode/way, depend on how heavy/big the shipment is, such as: sea, air via DHL/FEDEX or air via Forwarder

• As first-help station, handle all issues related to goods and vendors

• Doing Customs declaration: Prepare shipping documents and provide to service company

• Cross check and confirm the customs declaration form to service company for official declaration

• Communicate with accounting department on taxes and duties to be paid on time

• Coordinate with service company for the shipment to be released from Customs smoothly

• Check physical goods to be enough items and quantity upon good arrives.

• Record goods purchased to warehouse on SAP system.

• Arrange delivery to customer site

• Check transportation rate to customer site with local vendors for heavy packages

• Do outbound delivery on SAP system

• Compose CO CQ Warranty issued by us (EagleBurgmann VN) if required

• Update properly Order Intake, sales and backlog and report to Management Board and Sales department weekly.

• Provide documents such as: PO, Invoice and customs declaration form of imported shipments to accounting department to settle payment to vendors

• Back up indoor sales job such as making quotation, contract, …

• Support other department in sending document to oversea via DHL/FEDEX

• Filing related documents per PO.

• Bring up critical and risky operational issue to superior in time.

• Responsibility for preparing bidding documents and ensure bid submission correctly and timely.

• Perform ad-hoc tasks that may be assigned by superior.

2. Position Requirements

- Good English communication and interpersonal skills are required.

- University graduate in Logistics Management or other related discipline.

- Having at least 4 - 5 years' experience in the position of Logistics.

- Familiar with incoterm/schedule management/Logistic process

- Customer orientation, positive attitude and willingness to learn.

- Careful and dynamic person.

- Proficient in Microsoft office.

- Experience of SAP operation preferable.

3. Attitude / Working Style

- Driver of excellence in own work with constant passion to strive and excel, and working closely and establishing good rapport with colleagues / employees.

- Willingness to accept new challenges and strive to achieve the goals set forth.

- Participate in continuous learning and personnel development.

- Internal and external customer oriented (e.g. short response times, appropriate back-up solutions, continuous information flow).

- Efficient and resilient working style (e.g. ability to prioritize and schedule work to ensure deadlines are met, working overtime during transient peak periods, ability to manage stress tolerance level).

- Understanding of overall company’s business direction, market overview, customers’ expectations and ability to develop together based on business needs.

- Value-based people management including “lead by example”.

- Has a “coachable” attitude and willingness to integrate into the EagleBurgmann culture as set out in the “Leading Principles”.