Legal Secretary

Core Functions:

• Managing emails and diaries, business contact list, organizing candidate and client meetings

• Arranging domestic and international travel, in coordination with HR or Admin of KPMG

• Monitoring workflow and reporting the same to Partners and Directors, following up workflow on behalf of Directors

• Establishing, organizing hard files and digital files, and updating files following instruction of Partners and Directors

• Photocopying and scanning

• Filing and managing both professional and administrative database of the law firm

• Preparing first drafts of engagement letters following instruction of partner and directors

• Assisting the professional staff with time recording and expenses recording

• Preparing first drafts of invoices, expense reports

• Following up expense claims for partner and directors, and the firm

• Managing working facilities and stationaries

• Generally providing support to the professional staff to allow them to concentrate on legal work

• Organizing corporate trips, events and other administrative works of the firm

Extended functions:

• Filing and following up with licensing authorities on licenses of the firm and professional staff of the firm, upon specific instruction of partner and directors in charge;

• Filing and following up with licensing authorities on simple and straightforward legal services such as work permit, resident permit, foreign representative office, internal labour rules etc.