HR Executive

Job Description

The HR Officer at Wood Concept is responsible for managing the full employee lifecycle, including recruitment, onboarding, employee engagement, compliance, and internal HR operations. This role ensures that all HR activities align with the company’s workforce needs, culture, and business objectives. The HR Officer also maintains employee records, organizes company events, and proactively addresses employee concerns to foster a positive and productive work environment.

Valuable Final Product

A structured, efficient, and well-documented HR system that ensures a skilled, engaged, and high-performing workforce aligned with the company’s culture and goals.

Key Metrics (KPI)

1. Recruitment Efficiency: 90% of vacancies are filled within the set hiring timeline.
2. Quality of Hire: 80%+ of new hires successfully pass probation.
3. Employee Retention: Maintain an annual turnover rate below 15%.
4. Employee Engagement: Conduct engagement surveys at least quarterly with an average satisfaction score of 80%+.
5. HR Compliance: 100% compliance with labor laws and company policies.
6. Onboarding Effectiveness: 100% of new employees complete the onboarding program within the first 30 days.
7. Employee Data Management: Ensure all employee records and Job Descriptions are updated and stored with 100% accuracy.

Key Responsibilities

1. Talent Acquisition & Onboarding

• Develop and implement effective recruitment strategies to attract top talent.
• Utilize various sourcing channels (job boards, LinkedIn, networking, referrals) to find suitable candidates.
• Coordinate and manage the end-to-end recruitment process, including job postings, screening, interviews, and candidate communication.
• Maintain an organized recruitment pipeline, ensuring timely hiring and reporting on progress.
• Facilitate a structured onboarding process for all new employees, ensuring smooth adaptation and training.

2. Employee Records & HR Compliance

• Maintain accurate and secure employee records, including contracts, job descriptions, and performance data.
• Ensure HR policies and labor law compliance, keeping all documentation up to date.
• Manage and update Base.vn and other HR tools to track employee information efficiently.

3. Employee Engagement & Retention

• Organize company events, celebrations, and team-building activities to enhance workplace culture.
• Plan and coordinate employee birthday celebrations and milestone recognitions.
• Conduct regular employee check-ins to identify workplace issues, risks, and areas for improvement.
• Implement engagement surveys and HR initiatives to boost employee satisfaction.
• Serve as the primary point of contact for resolving employee concerns and workplace issues.

4. Training & Development

• Identify skills gaps and assist in planning training programs for employee growth.
• Coordinate internal and external training sessions, ensuring participation and tracking completion rates.
• Support managers in creating development plans for their teams.

Hard Skills

1. Proficiency in recruitment tools (LinkedIn, job boards, HRIS systems).
2. Strong knowledge of labor laws and HR best practices.
3. Data management and reporting skills (Google Sheets, Kaiten).
4. Experience in event planning and employee engagement activities.
5. Ability to create and maintain structured HR documentation.

Soft Skills

1. Strong organizational skills to handle multiple tasks and deadlines.
2. Excellent communication skills for engaging with employees and candidates.
3. Problem-solving mindset to address HR challenges proactively.
4. High level of confidentiality in handling employee information.
5. Ability to foster a positive and inclusive workplace culture.