HR & Admin

HR Tasks:

• Assist in the recruitment process, including job posting, screening resumes, scheduling interviews, and conducting orientations

• Manage timekeeping records, track employee attendance, leave balances, and ensure accurate timesheet management.

• Calculate monthly payroll and process salary payments on time.

• Assist the Department Head in developing a salary scale and submit it to the Director for approval.

• Monitor personnel fluctuations. Periodically compile statistics and prepare reports analyzing the situation of personnel use for the Department Head to review and report to the Board of Directors/Management.

• Manages and updates the personnel database, in electronic and/or physical format: job changes, salary levels, rewards, sanctions, termination of labor contracts, etc.

• Handle social insurance procedures with the social insurance agency monthly in accordance with regulations as well as in a timely and correct manner.

• Update and communicate at the organization level the documents formalizing the approved organizational structure: organizational charts, Internal Regulations...

• Complete documents and papers to serve the work of labor inspection, social insurance, and designation by state agencies.

• Maintains the relationship with accredited state institutions

Admin tasks:

• Purchase office supplies, tools, equipment, machinery, and supplies for business, services, and janitorial departments.

• Develops cost optimization plans and strategies to enhance service quality and purchasing efficiency within the set budget.

• Support GA supervisors in working with subcontractors for services such as security, cleaner, and other office suppliers

• Establishes procedures for receiving goods and materials, handles order processing, arranges payments for delivered items, and prepares relevant financial documents.

• Handling visa/work permit/ residence card procedures, ensuring compliance with legal requirements for foreign employees

• Manages the company’s internal document flow and correspondence.

• Coordinate with BD team to prepare the paper works for periodically BOD and GMS meeting.

• Interpret, translate documents and materials and taking meeting minutes when the Company has meetings, events...

• Other tasks as required by GD and BOM.

• University degree in Law, Business Administration, Human Resource, Foreign language...

• At least 3 years of working experience in a similar position in foreign-invested company

• Legislative knowledge in the field of labor relations

• Familiar with office supplies procurement, vendor coordination, and cost control processes

• Understanding of internal document flows, facility management, and service contracts.

• Fluent in English communication skills (both written and verbal)

• Advanced MS Excel skills and MS Office skills

• Strong organizational and time-management skills.

• High sense of responsibility and ability to handle multiple tasks simultaneously.

• Able to work independently with minimal supervision.

• Prior experience working in a newly established company or fast-paced environment is a strong advantage.