HCMC - Admin Officer For Fresher

OUR PURPOSE: As Admin Assistant (1 year contract with 3rd party contract), I guarantee the availability and quality of administrative services and office operation to ensure the satisfaction of teammates.

YOUR RESPONSIBILITIES:

1. Receptionist

Welcome guests in a professional manner.

Manage visitor entry and exit.

Maintain the reception area: keep it well-organized and ready to welcome guests; always apply 5S standards.

Update product displays in the reception area regularly (every quarter).

Coordinate with the building management regarding visitor or supplier access.

2.International and Domestic Express:

Handle sending goods/documents abroad and domestically.

Create bills/invoices for teammates/embassies to ensure sending information is correct.

Work with shipping companies (DHL, FedEx, UPS, New Post, etc.) to ensure goods/documents are sent on time without loss.

Liaise with Vietnam customs or related parties to clear any stuck shipments.

Receive goods/documents and deliver them to the correct recipients.

Work with teammates to ensure sending information is accurate and follows guidelines.

3. Payment: In charge of express, building costs, and other admin payment activities.

4. Other Tasks: Perform other ad hoc tasks upon request.

Full-time availability: 9:00 AM – 6:00 PM, Monday to Friday.

Good communication skills in English (both written and verbal).

Proficient in Excel and basic data analysis.

Detail-oriented, logical thinking, and professional working style.

Active listening, problem-solving skills, and a strong sense of service.

Energetic, resilient, responsible, and open-minded.

YOUR