Executive Assistant To CEO

Key responsibilities in this role

• Manage the CEO’s calendar, schedule meetings. Ensure that the CEO’s daily agenda is organized and that they are well-prepared for meetings and engagements.

• Prepare reports, meeting minutes, presentations, and other documentation as requested.

• Answer phone calls, respond to messages, manage emails, and handle important correspondence on behalf of the CEO.

• Arrange travel itineraries, including booking flights, accommodations, and transportation. Ensure that all travel arrangements are efficient and aligned with the CEO’s schedule.

• Provide general support to the CEO in both personal and professional matters as required.

• Assist in budgeting tasks and monitor spending to ensure compliance with allocated resources.

• Assist in recruitment, support or conduct interviews as needed.

• Perform other duties assigned directly by the CEO.

• Education: Bachelor’s degree in Business Administration, Economics, Law, or related fields.

• Experience: at least 2–3 years of relevant experience in a similar role.

• Fluent in both Vietnamese and English (Chinese is a plus)

• Previous experience as a personal assistant, executive assistant, or in a similar role is preferred.

• Excellent organizational, time-management skills and multitasking abilities.

• Strong communication and interpersonal skills.

• Ability to handle multiple tasks and prioritize effectively.

• Discretion and trustworthiness in handling sensitive information.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling software.

• Flexibility to work outside of standard business hours when required.