CEO Assistant

A/ Job Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to provide comprehensive executive support and serve as a trusted partner in managing daily operations, strategic initiatives, and cross-functional coordination.

B/ Key Responsibilities

Executive Support

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Prioritize schedules and coordinate meetings with internal and external stakeholders.
• Prepare meeting agendas, presentation materials, reports, and executive correspondence.
• Take meeting minutes, track action items, and follow up with relevant stakeholders to ensure timely execution.
• Screen and prioritize emails, phone calls, and incoming requests.

Project Coordination

• Support the CEO in monitoring strategic projects and cross-functional initiatives.
• Coordinate with various departments to collect updates, monitor progress, and ensure deadlines are met.
• Consolidate project status reports and identify potential risks or issues for escalation.
• Assist in preparing business reports, dashboards, and executive summaries.

Communication & Stakeholder Management

• Act as a liaison between the CEO and internal/external stakeholders.
• Coordinate communication across departments to ensure effective collaboration.
• Support the preparation of presentations for Board meetings, management meetings, and business reviews.
• Maintain confidentiality when handling sensitive business information.

Administrative Management

• Organize executive documents and maintain proper filing systems.
• Handle expense claims, procurement requests, and other administrative tasks related to the CEO's office.
• Coordinate company events, executive meetings, and business visits when required.
• Perform additional tasks assigned by the CEO.

• Bachelor's degree in Business Administration, Finance, Banking, Economics, or a related field
• Minimum 3 years of experience as an Executive Assistant, Executive Secretary, Project Coordinator, Chief of Staff Support, or similar role.
• Experience in banking, financial services, fintech, or large corporate organizations is highly preferred.
• Experience supporting C-level executives is an advantage.
• Good command of spoken and written English