Administrative Assistant - FIRST SOLAR

• Approve and process department invoices
• Make various P-card purchases for department; perform monthly reconciliations
• Assist in Visa documentation and submissions for Company travel
• Proof and format reports and documents as needed
• Support new associates by answering questions, ordering business cards, office supplies etc.
• Support staff by creating or maintaining schedules and reports as well as travel and meeting coordination
• Place, receive, and screen calls and receive outside guests in a professional manner.
• Assist in the processing and submittal of Purchase Requisitions
• Assist staff in developing and finalizing up to advanced level presentations for internal and/or external use • Lead as needed with staff meetings, team building events, various trainings, seminars and events which includes organizing and coordinating logistics, room set up, food ordering, taking minutes/notes and AV support • Serve as a liaison between cross functional teams, project directors, project team members, accounting, other administrative staff, clients, subcontractors, and consultants
• Organize, replenish, and maintain office and shipping supplies
• Provide support to associate requests as needed
• Maintain filing systems (Electronic and hard files)
• Provide data entry support and maintain databases as needed
• Process and submit expenses reports and invoices
• All other duties as assigned

Experience:

• 3 to 5 years of experience in a related position.
• Requires a familiarity with a variety of corporate level concepts, practices, and procedures. • Exposure to or experience with a high energy, fast paced environment
• Education - High School Diploma or GED - College degree preferred
• Experience with EHS and/or Q&R organizations preferred.

Required Skills/Competencies:

• Outstanding verbal and written communication skills.
• Proficient in written and verbal English
• Excellent organizational skills.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Proficient in Concur, Visio and Project a plus
• Ability to interact with others effectively within the corporate environment
• Ability to take direction, identify problems, develop solutions, conduct analysis independently and in collaboration with others
• Ability to work independently, manage multiple tasks and projects
• Ability to work within a team environment and provide back-up support to other assistants as needed • Maturity to handle confidential issues and communicate effectively with team members and senior executives • Ability to anticipate, change and react efficiently and expeditiously
• May have knowledge of confidential business and personal information