Receptionist Working At Hanoi Branch

1. RECEPTION:

Answer incoming calls:

- Receive all incoming calls/ fax then forward calls to the appropriate person

- Take and deliver the message accurately and completely

Welcome guests & monitor security:

-Welcome guests/ vendors/ candidates/,… and direct to appropriate person

- Monitor people coming and going through the reception doors"

Manage mail:

- Receives, sorts and distributes incoming mails & packages

- Manages and applies postage to outgoing mails & packages for pick-up or courier

- Check status of shipment if any"

Photocopy service:

- Receives, sorts and applies deliver to service"

Meeting room arrangement:

- Maintain tidy and clean meeting rooms and announce the tea lady to prepare water, stationery if any"

General office duties:

- Keep Reception area clean and neat

- Work with tea lady to fill paper, stock workroom supplies, maintain conference room."

Working with Building Management:

- Register in & out goods, delivery truck and contractor into the building if any"

Update extension list.

2. ACCOUNTANT

- Checking and preparing the documents to process the bank payment to suppliers: payment request, invoice, company credit card … per accounting policies and procedures.

- Issuing invoice if required

- Checking and be in charge of cash collection / payment.

- Monitor and record accounting transactions in the Accounting system.

- Coordinates with team and other departments to make sure all tasks in charge completely accuracy, fully on time.

- Checking, arranging, storing the accounting documents hard and soft files (contract, payment voucher, invoices, Tax document…).

- Perform banking transactions and work directly with suppliers or customers regarding matters of the accounting department (if necessary).

- Perform other related duties as required by the Management.

- 1-2 years of working in accounting, reception field.

- Proficient in Microsoft Office, especially in MS Excel.

- Good communication skills in English is a plus

Working place:

Quận Cầu Giấy, TP. Hà Nội