Personal Assistant

A. MAJOR TASK

1. General task

• Product Management:

- Coordinates and manages partnerships with multiple software vendors, ensuring seamless integration and collaboration.

- Monitors performance, identifies gaps, and drives optimization across integrated platforms.

- Communicates effectively with internal teams and external partners to align goals, resolve conflicts, and deliver unified solutions.

- Maintains an organized knowledge base of provider-specific features, limitations, and compliance requirements for efficient operations.

• Communication Management:

- Draft and edit correspondence, reports, presentations, and other documents.

- Manage the manager contact database and maintain accurate records.

- Prepare meeting agendas and presentations.

- Take minutes during meetings and ensure action items are tracked and completed.

• Document and Information Management:

- Organize and maintain electronic files, ensuring easy retrieval of information.

- Manage confidential documents with discretion and maintain data security.

- Research and compile information from various sources to support the manager's decision-making process.

- Prepare presentations, reports, and spreadsheets as needed.

• Time Management(detail oriented):

- Effectively manages time by balancing short-term tasks with long-term projects, ensuring timely completion of deliverables.

- Maintains accuracy and quality by carefully reviewing details, preventing errors and ensuring compliance with standards.

• Project Coordination:

- Support the manager in managing special projects, including tracking progress, coordinating resources, and ensuring timely completion.

- Assist with event planning and coordination, including conferences, seminars, and corporate events.

- Conduct research and gather data to support project initiatives.

• Confidential Matters:

- Handle sensitive and confidential information with discretion and integrity.

- Other Duties: Perform other duties as assigned by the manager

2. Report

- Report to manager

3. Other as assigned

- Help troubleshoot issues

- Other tasks as requested by Management.

B. QUALIFICATIONS (education, experiences and other basic requirement)

Knowledge expert

- Bachelor's degree or higher in Business Administration or related field

- Have 1+ years of experience in the Personal Assistant/ General Affair or related field.

Skills

- Strong analytical and English communication skills are a must. (IELTS 6.5-8.0 or equivalent)

- Strong experience in interpreting meetings and internal company issues.

- Ability to explain technical concepts in an easy-to-understand manner.

- Exceptional organizational and multitasking skills.

- Proficiency in Microsoft Office and related software

- Strong interpersonal skills, including patience, empathy, and active listening.

- Detail-oriented with excellent multitasking and organizational abilities.

- Having ability to adapt to various cultures and environments

- Strong analytical and problem-solving skills

- Strong organizational skills

Attitude

- Analytical mind and problem-solving attitude

- Honest, highly responsible for work

- Attention to detail