Office Management Specialist

I. Financial Work

• Responsible for daily financial accounting: expense reimbursement, income and expenditure record, voucher organization and filing;

• Assist in completing monthly/quarterly financial statements, tax filings and bank reconciliations;

• Manage accounts receivable and payable, and track the progress of payments.

• Participate in budget preparation and cost control analysis;

• Handle basic financial and tax affairs such as invoice issuance and tax registration.

II. Administrative Work

• Daily office management (procurement of office supplies, equipment maintenance, environmental maintenance, etc.);

• Meeting organization, event coordination and travel itinerary arrangement;

• Manage company archives, contracts and important documents;

• Coordinate with property management, suppliers and external service providers.

III. Personnel Work

Recruitment Support:

• Post job information, screen resumes, and arrange interviews.

• Assist in handling onboarding and offboarding procedures as well as employee file management.

Attendance and Compensation:

• Statistically process the attendance data of employees and assist in calculating monthly salaries.

• Handle the addition and reduction of social security personnel and coordinate with the competent authorities.

Employee Relations:

• Organize employee training, team activities and corporate culture promotion;

• Handle basic employee inquiries and labor relations matters.

Implementation of systems:

• Assist in improving the personnel regulations and systems, and supervise their implementation.

• Educational Background: Bachelor's degree or above, with a preference for majors in finance, human resources, or administrative management;

• Work Experience: 1-3 years of experience in a comprehensive position involving finance, administration and human resources;

• Familiar with the use of financial software, Office and personnel systems;

• Proficient in both English and Chinese spoken language skills.

Professional Knowledge:

• Understand basic fiscal and taxation regulations, labor laws, and social security policies;

• Master the processes of personnel modules such as recruitment, attendance, and salary.

Capability Requirements:

• Careful and meticulous, with data sensitivity and confidentiality awareness;

• Effective communication skills, capable of coordinating cross-departmental work;

• Adapted to multitasking and with strong sense of responsibility.