Office Administration

Office Administration

Location: HCM, Vietnam

Reception Part:

o Greet visitors, answer calls, and handle customer/partner inquiries.

o Manage incoming/outgoing mail, including notifications, signatures, and records.

o Maintain lobby cleanliness and enforce security protocols (access control, visitor checks).

o Order and track office supplies, drinks, and snacks for employees.

o Coordinate with building management on access/parking cards.

o Arrange domestic/international courier services (documents, goods) and track deliveries.

o Process payments (utilities, office supplies, etc.) and manage weekly snack/fruit provisions.

o Assist with travel bookings (flights, hotels, cars) for business trips.

o Handle external errands (bank, tax, labor, insurance submissions).

o Support cross-departmental tasks as needed.

HR Admin:

o Manage, Keep and Storage all original documents including Vendor contracts, employee related documents, invoice etc.

o Record employees’ attendance and submit weekly reports to HQ office

o Support parts of on-boarding/off-boarding procedure like providing laptops, welcome kits, office supplies and save/ship documents to vendor or HQ office.

Financial Support:

o Manage petty cash flow and execute daily office expenditure payments in cash.

o Collect, verify and scan payment supporting documents including cash payments, company invoices and receipts and client-billable expenses. Timely submit scanned financial documents to HQ Finance team.

Others:

o administrative/registration tasks as per local legislation

- Height from 1m50 or above, Attractive appearance.

- Able to communicate in English.

- College degree or higher. Receptionist experience is an advantage.

- Ability to use computers and basic office software

- Good memory, understanding of internal business regulations

- Quick, active, polite, courteous