Import - Export Documentation Executive

Import-Export Documentation Management:

• Prepare, review, and process import documents, including contracts, commercial invoices, packing lists, bills of lading, certificates of origin (CO), product lists, and related paperwork.
• Handle export documentation such as bookings, shipping instructions (SI), COs, transport documents, invoices, and packing lists.

Customs Declaration:

• Execute electronic customs declarations accurately and in a timely manner.
• Coordinate with customs authorities, freight forwarders, and warehouse teams to ensure smooth customs clearance.

Material Coordination & Monitoring:

• Track shipment schedules and arrange transportation from port to factory.
• Monitor delivery progress, reconcile inventory records, and collaborate with warehouse, production, and accounting departments to ensure materials availability.

Supplier Payment & Reconciliation:

• Review payment-related documents and collaborate with the accounting department to ensure timely and accurate payments to suppliers.

Document Filing & Reporting:

• Maintain proper filing and storage of import-export documents in compliance with internal regulations.
• Prepare and submit regular reports on import-export activities as requested by management.

• College or University degree in International Business, Foreign Trade, Import-Export, or related disciplines.
• At least 3 years of hands-on experience in import-export operations, preferably in a manufacturing environment.
• Proficient in customs declaration and handling import-export documentation.
• Good command of English (document reading, email writing, and basic communication).
• Honest, proactive, and reliable with strong attention to detail.
• Excellent teamwork and cross-departmental coordination skills.
• Proficient in MS Office applications (Excel, Word).