Human Resources Officer (C&B)

• Arrange everyday activity, planning work tasks and ensuring you always have the right colleagues and resources to do your job.

• Comply with law and internal standards, requirements related to employment papers (personal profile, labour contract, decision, appendix, PAF…ect)

• Ensure payroll processed with all supporting documents verified and approved properly, payroll system is followed as set-up.

• Make promised benefits available and easily and timely applicable for staffs

• Train colleagues where required to make sure their compliance to regulations and standards of the company

• Promote teamwork and quality service through daily communication and coordination with other colleagues and departments

• Monitor leave data system and ensure timely reports with analysis is provided to management to arrange clearance or pay to staffs as required.

• Process inputs required for tax and insurance

• Familiarizes and enforces local HR policies and procedures

• Monitors the administration of the Performance Appraisal Programme, maintain up-to-date records of staffs’ PDP and performance review in their files and have online file available for use at any time needed.

• Monitor HR roster and attendance record for approval to process payroll.

• Suggest any HR related actions required

• Support administration and organizing annual staff satisfaction survey

• Arrange the welcome and conduct related part in Orientation to new comers

• Follow up clearance & Exit Interview

• Maintain accurate and up-to-date personnel files and records for all employees efficiently and confidentiality

• Be active part in organizing staff activities

• Develop yourself and always look for ways to improve performance through self-review, working on feedback of others, creating development goals for proper action with timeline.

• Build great relations with outside contacts related to tasks assigned (Insurance, Labour…)

• Support to conduct annual HR compliance/standards self-audit

• Liaison with Social insurance, labor authorities and update new laws and regulations

• Prepares and submits periodic reports for management’s use in accordance with Corporate and government requirements, such as turnover reports, personnel inventories, absenteeism reports, health and safety, accident reports etc.

• Ensures applicable laws, regulations, IHG policies and procedures, and union agreements are followed in relation to Grievance and Disciplinary procedures.

• Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety.

• May assist with other duties as assigned by management

• Assist in maintaining and creating a positive atmosphere within the hotel that allows for open two way communication and ensures morale and productivity reach the highest possible levels, achieving colleagues’ satisfaction

• Monitor legal documents for expats like Visa, work permit, resident card and other immigration procedures.

• Comply with grooming and hotel’s rules and regulations.

• Be a friendly face and helping hand to our guests

• Look smart – wear your uniform with pride

Knowledge and skills

- Ability to maintain confidentiality to the extent possible in all HR related matters

- Good Communication skills

- Knowledge of Local Labour and Employment Regulations

- Proficient in the use of Microsoft Office

- Problem solving, analytical, reasoning, organizational abilities

- Ability to engage others in support

Qualifications

- Bachelor’s degree or Diploma in Human Resources or Business Administration

Experience

- At least one year of relevant experience or similar role

Language

-Fluent in Vietnamese and a high level of verbal and written English