HR Admin Officer

I. GENERAL INFORMATION

1. Job Title: HR & Admin Officer

2. Report to: HR Manager

3. Working Location: Phu My 3 Specialized Industrial Park, Ba Ria & Vung Tau Province, Vietnam (Shuttle bus will be provided from 3 locations: Ho Chi Minh City, Bien Hoa City, and Vung Tau City)

II. SUMMARY OF THE ROLE

- Maintain the smooth operation of the factory and ensure exceptional administrative services to employees as well as supporting for an effective talent acquisition and talent development.

III. TASKS & RESPONSIBILITIES

Admin tasks (50%):

• Greeting and directing visitors, handling incoming and outgoing correspondence, and promptly responding to phone calls and emails in a respectful manner.

• Scheduling conferences and meetings, and handling complaints with utmost professionalism.

• Maintaining office supplies, including inventory management and working with vendors to ensure adequate levels of necessary supplies at all times.

• Working closely with external providers and partners to ensure the best service to employees, including visa and work permit processing, canteen management, and stationery procurement.

• Managing travel arrangements, including reservations for flights, hotels, rental cars, and other services.

• Processing payment transactions to external providers and ensuring timely and accurate financial records.

• Overseeing food preparation and ensuring compliance with food safety and sanitation regulations.

• Organizing records, invoices, and other important documentation for efficient payment processing.

• Managing and overseeing office equipment and facilities to ensure a flawless working environment.

• Assisting with event planning and organization, as well as translation tasks as needed.

HR tasks (50%):

• Handle recruitment for engineer lelvel and lower level.

• Check & input employee’s personal data.

• Organize & facilitate onboarding plan & other required trainings.

• Completing other tasks as assigned by your direct superior.

Other tasks assigned by Line Manager or Higher Management levels.

IV. ABOUT THE IDEAL CANDIDATE

• Bachelor’s degree in Business Administration or related field.

• 1-3 years experiences in Administration/HR Management.

V. WHAT WE OFFER?

• Recharge & Refresh: Take 16 days off each year to relax, travel, or just do you.

• Health Comes First: Premium PTI health insurance for you and your loved ones—because family matters.

• Peace of Mind from Day One: We’ve got your Social Insurance covered, even during probation.

• Earn More, Celebrate More: Enjoy a 13th-month salary and KPI bonus based on your performance.

• Stress-Free Commute: Hop on our comfy shuttle buses from HCMC, Bien Hoa, or Vung Tau straight to work.

• Daily Perks: Lunch, phone, and petrol allowances to keep your day running smoothly.

• Grow With Us: We’re new, we’re growing, and we’ve got exciting projects waiting for your talent and ideas!