Chuyên Viên Hành Chính

Manage staff to ensure that the operation of Admin in store is managed properly, timely and accurately.

Manage store related documents as required by government agencies.

Ensure fixture, equipment, machine, stationery in time delivery.

• Admin management
  - Assist the store manager in planning the yearly budget
  - Monitor and control expense usage, including comparative analysis against previous months and the same period last year to identify variances
  - Investigate cost-related issues and propose effective solutions to optimize spending and ensure cost-efficiency
  - Oversee the usage and inventory of non-trade materials
  - Track and manage the validity of licenses and certificates to ensure timely renewal and compliance with regulations
  - Ensure all facilities meet safety standards
  - Manage stationery supply and support monthly and bi-yearly stock takes in accordance with company policy.
  - Ensure all reports to Authorities periodically as regulations
• Accounting management
  - Manage the financial activities of the store effectively & efficiently and comply accounting and tax regulation
  - Control the store's cash and other monetary assets, do not let the situation of loss happen
  - Complete accounting report timely.
• Technical Management
  - Supervising the implementation of maintenance plans to prevent costly equipment breakdowns and maintain smooth, efficient operations.
  - Managing and coordinating timely responses to equipment failures to minimize production disruptions and ensure business continuity
  - Reviewing and evaluating machinery options and service life, providing strategic recommendations that align with store conditions and budgetary constraint
  - Coordinating with HQ departments and external suppliers to plan and conduct safety training sessions on proper and safe equipment usage
  - Overseeing the preparation and submission of reports, ensuring all required documentation is accurate, complete, and submitted on time
• SPA Management
  - Regulations on the use and management of POP, POS
  - Control decoration of MD and company events
  - Manage suppliers' construction
  - Contractor decoration control
• Other tasks
  - Opening & closing Store
  - Recheck ensure a reasonable arrangement of shifts for opening, closing store, balancing.
  - Be on duty and act as Store Manager when as Store Manager not present at work
  - Other tasks or responsibilities as assigned by Store Manager.

1. College/ University degree
2. At least 03 years related experience in related to merchandise management and 01 year experience in managing a team
3. High pressure
4. Detail oriented and be able to handle multi-tasks
5. Abilities to use Computer, Office programs and Database
6. Be able to work at shift & on Public holidays

Kỹ năng ưu tiên

1. Show good attention to detail
2. Teamwork skill: Actively promote teamwork
3. Leadership: Acting leadership by example
4. Computer literacy
5. Good communication skill
6. Good command of English is a plus