HR Admin Officer (Uniform Management)

Uniform Management (50%)

• Develop, update, and enforce uniform usage guidelines across Aeon Vietnam.
• Plan annual uniform demand and budget for all employees nationwide.
• Source, evaluate, and select uniform suppliers based on quality, cost, and delivery performance.
• Manage uniform budget: cost planning, monitoring, and optimization.
• Coordinate with Store Administration teams to ensure effective uniform management, compliance with company regulations, and optimization of inventory costs.
• Monitor monthly, quarterly, and annual reports on uniform stock, distribution, and expenses.
• Conduct quality checks and gather employee feedback for improvement.

Performance Management (10%)

• Assist in organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting goals, mid-year review, and year-end review for all G2+ at all work locations, this may include: Prepare materials - Check and record attendance - Book meeting room and prepare necessary logistics
• Provide ongoing support and explanation to employees on Performance Management process.
• Assist in the audit of all submitted MBO in 03 phases to ensure compliance in term of SMART, GROW & 3 golden questions.
• Support on data analysis for productivity improvement

Internal Communication (10%)

• Planning & process Company Newsletter by quarterly
• Translate & decorate News for Monthly Briefing
• Searching, Design & sending out Chicken Soul to enrich employee life
• Enhance Internal Communication by create written Article or making video clip for employee notice on the Company Regulation to reduce violation

Employee Relation & Employee Engagement (10%)

• Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
• Support on preparation for the organization of Company Event

Rules and Regulations (10%)

• Follow all working procedures, the company’s policies, rules and regulations.
• Check, monitor, remind and guide subordinates to follow the rules and regulations.

Other duties (10%)

• Other tasks or responsibilities as assigned by Performance Management Executive & HR Manager.

• At least 1 year experience in uniform management
• Bachelors’ University degree in Human Resources or business-related field.
• Ability to work independently as well as work in a team.
• Good Written (Vietnamese) Skill
• Good Excel and PowerPoint skills.
• Fluent in English (both verbal & written), especially translating skills.
• Good interpersonal skills to work collaboratively with leadership throughout the organization.
• Good command of AI tools, with experience in Canva design or basic video creation/editing