Assistant To Managing Director

Administrative Support:

• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Manage and prioritize the MD’s calendar, appointments, and meetings.
• Prepare meeting agendas, attend meetings with the MD, and take detailed meeting minutes.
• Organize and coordinate business travel, including itineraries and accommodations.
• Prepare reports, presentations, and documents for MD meetings and decision-making.
• Coordinate and manage communication, both written and verbal, on behalf of the MD.
• Maintain records, files, and documentation to facilitate quick access to information.
• Collaborate with various departments to ensure smooth communication and alignment with corporate strategies
• Handle confidential information with discretion and professionalism.
• Perform ad hoc administrative tasks and project coordination as required.

Legal Management:

1. Legal Support:
• Provide legal advice and guidance to the organization and departments on various matters including contracts, corporate governance, intellectual property, etc.
• Draft, review, and negotiate legal contracts, agreements, and other legal documents to ensure compliance with relevant laws and regulations.
• Assist with dispute resolution, including liaising with external legal counsel.
• Ensure that the company’s policies, procedures, and practices comply with legal requirements and regulatory standards.
2. Compliance and Risk Management:
• Monitor and manage the organization’s legal and compliance risks.
• Keep abreast of new laws and regulations affecting the business and advise the MD on necessary adjustments.
• Ensure compliance with corporate governance standards, health & safety regulations, and industry-specific rules.
3. Corporate Affairs:
• Manage the company’s legal filings, including corporate records.
• Assist in the preparation of reports and submissions to government bodies or regulatory agencies.
• Oversee intellectual property matters such as trademarks, patents, and copyrights.

Other Duties:

• Perform any other duties assigned by the Managing Director.

• Education:
• Bachelor’s degree in Law or equivalent;
• Experience:
• Minimum 5 years of experience in a legal management role with at least 2-3 years of administrative support experience at the executive level.
• Proven experience in contract negotiation, legal compliance, and risk management.
• Skills:
• Strong understanding of corporate governance and other relevant legal practices.
• Excellent communication, interpersonal, and negotiation skills.
• Ability to manage multiple tasks, prioritize, and meet deadlines.
• High attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal research.
• Proficiency in English and Vietnamese communication
• Confidentiality and integrity in handling sensitive information.
• Ability to work independently and within teams.
• Strong analytical and problem-solving abilities.