Administrative Assistant (Foreign Company)

As an Administrative Assistant, you will support various administrative tasks to ensure the smooth operation of our office.
Your responsibilities will include, but are not limited to:
- Assisting with daily office operations and maintaining office supplies,
- Assisting with basic accounting tasks and liaising with our external accounting firm,
- Coordinating office events and meetings,
- Maintaining organized records and filing systems,
- Providing support to the Operations Manager and other team members,
- Assisting with travel planning, including air tickets, accommodations, agendas, payment reports, and scheduling,
- Prioritizing and managing multiple projects simultaneously, ensuring timely follow-through on issues,
- Preparing files, reports, correspondence, and other relevant business documentation,
- Supporting the Operations Manager and other employees with procedures and processes, including work permits, visas, and residency permits,
- Collaborating with other departments to complete common tasks,
- Maintaining contact with Vietnamese suppliers and international customers, ensuring the transfer of all necessary information,
- Visiting and auditing suppliers in Vietnam and accompanying our team during inspections to familiarize yourself with the seafood industry,
- Liaising with VASEP (Vietnamese Association of Seafood Exporters), NAFIQAD (National Agro-Forestry-Fisheries Quality Assurance Department), and local authorities